Executive Admin & Operations Coordinator

Charterhouse Partnership Asia; Hong Kong; On-site; HKD 320,000 - 520,000; Full time

Job summary

Charterhouse Partnership Asia is seeking an experienced executive assistant to support the General Manager in Hong Kong. The role covers calendar management, travel arrangements, and high-level administrative tasks in a fast-paced, multinational environment.

You will handle correspondence, coordinate meetings, and assist with budgeting, onboarding, and workspace setups, ensuring smooth governance and efficient operations. Fluency in English and Chinese is essential.

Qualifications

• Proven executive support experience in multinational or fast-paced corporate settings.
• Exceptional planning, multitasking, and time-management abilities.
• Strong English and Chinese communication; translation skills are a plus.
• High proficiency with standard office software and quick learner of new tools.

Responsibilities

• Direct end-to-end calendar management for the General Manager and travel itineraries.
• Manage daily POS supplies, licensing, uniform procurement, and sustainability initiatives.
• Coordinate internal/external meetings and maintain master calendars and budget timelines.
• Forecast Travel & Entertainment budgets and monitor expenditures with cost-saving focus.
• Support onboarding and integration of new staff, arranging workspace and schedules.

Skills

Executive support

Organizational skills

Bilingual EN/ZH

Office software

Tools

Excel

PowerPoint

Word

Job description

Charterhouse Partnership Asia is seeking an experienced executive assistant to support the General Manager in Hong Kong. The role covers calendar management, travel arrangements, and high-level administrative tasks in a fast-paced, multinational environment.

You will handle correspondence, coordinate meetings, and assist with budgeting, onboarding, and workspace setups, ensuring smooth governance and efficient operations. Fluency in English and Chinese is essential.