Executive Assistant/Admin Support

PreferSource (H.K.) LImited; Hong Kong; Hybrid; HKD 280,000 - 440,000; Full time

Benefits offered by this job

International travel opportunities

Friendly work environment

Long-term career stability

Job summary

PreferSource (H.K.) LImited is seeking an Executive & Personal Support Coordinator to provide administrative, organizational, and travel support to a business owner and his partner. The role combines business and personal administration, with responsibilities across schedules, records, reports, and travel planning.

This position offers variety and international travel between Hong Kong and the United States, requiring strong English communication, top-notch Microsoft Office skills, discretion,

Qualifications

• 3+ years of experience in executive assistance or related roles.
• Excellent spoken and written English.
• Experience coordinating international travel.
• Strong proficiency in Microsoft Excel, Outlook, and Word.
• Ability to work independently and maintain confidentiality.

Responsibilities

• Provide administrative, organizational, and travel support to the business owner and partner.
• Manage calendars, appointments, reminders, and scheduling.
• Prepare reports, summaries, spreadsheets, and presentations as required.
• Coordinate meetings and follow up on action items.
• Arrange domestic and international travel, including flights, hotels, and itineraries.
• Draft and send routine emails on behalf of management.

Skills

Executive support

Travel coordination

Organization

Attention to detail

Independent work

Confidentiality

English proficiency

Communication skills

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

The Executive & Personal Support Coordinator will provide administrative, organizational, and travel support to a business owner and his business partner. The majority of support will be provided to one of the principals, who prefers a traditional, relationship-based working style and relies heavily on trusted administrative support for organization, scheduling, information management, and daily coordination. The role offers significant variety and the opportunity to work in both Hong Kong and the United States throughout the year.

Key responsibilities

Create and maintain Excel spreadsheets for wine inventory, pricing records, marketing schedules, contact databases, and various business reports

Organize and maintain electronic files, records, and business documentation

Prepare reports, summaries, spreadsheets, and presentations as required

Assist with research and information gathering

Manage calendars, appointments, reminders, and scheduling

Coordinate meetings and follow up on action items

Draft and send routine emails and correspondence on behalf of management when requested

Coordinate with suppliers, service providers, business associates, and professional advisors

Arrange domestic and international travel, including flights, hotels, transportation, and itineraries

Assist with travel logistics before, during, and after trips

About you

Excellent spoken and written English

Strong proficiency in Microsoft Excel, Outlook, Word, and common office software

Exceptional organizational and multitasking abilities

Strong attention to detail

Professional communication skills

Ability to work independently and maintain confidentiality

Eligible to obtain and maintain a U.S. visitor visa and willing to travel internationally multiple times per year

3+ years of experience in executive assistance, office administration, personal assistance, office management, project coordination, hospitality, travel coordination, or related roles

Experience supporting executives, entrepreneurs, business owners, or senior professionals

Experience coordinating international travel

Competitive salary based on qualifications and experience

International travel opportunities

Long-term career stability

Friendly and supportive work environment

Opportunity to work closely with experienced business owners

Diverse and interesting responsibilities across both business and personal administration