Executive Assistant

Alpinestars; Hong Kong; On-site; HKD 279,000 - 468,720; Full time

Job summary

Alpinestars is establishing a new Hong Kong entity to support growth in Asia‑Pacific. We are seeking an Executive Assistant to be the first point of contact and to coordinate travel and a broad range of office support tasks.

The role suits a proactive, detail‑oriented individual who thrives in a dynamic, international environment and is eager to help set up and run daily operations in a startup‑like office.

Qualifications

• Diploma or degree in Business Administration, Hospitality, Office Management, or related field.
• 2 to 4 years of experience in an office assistant or administrative support role, ideally within an international company.
• Experience in travel coordination and vendor management is a strong advantage.
• Fluent in English and Cantonese; Mandarin is a plus.
• Strong organizational skills, attention to detail, and a proactive, service-oriented attitude.
• Comfortable working independently in a startup-like setup.

Responsibilities

• Organize business travel for employees, including flights, accommodation, ground transportation, and visa arrangements.
• Prepare detailed travel itineraries and coordinate last minute changes when needed.
• Liaise with travel agencies and vendors to secure best rates and conditions.
• Support travel expense tracking and reconciliation with the finance team.
• Provide day-to-day administrative support to the team and management.
• Manage office supplies, equipment, and stock, placing orders and coordinating with vendors.
• Support meeting and event organization, including room booking, catering, and setup.
• Assist with documentation management, filing, and basic record keeping.
• Act as a contact for office facilities, maintenance, and service providers.

Skills

Strong organizational skills

Proactive service-oriented

Detail-oriented

Fluent in English and Cantonese

Education

Diploma or degree in Business Administration, Hospitality, Office Management, or related field

Job description

Alpinestars is a global leader in high-performance motorsport and action sports apparel, technical footwear, and protective gear. With a passion for innovation and performance, we operate at the intersection of advanced technology and design. We are now establishing a new entity in Hong Kong to support our continued growth in the Asia‑Pacific region.

About the Role

We are looking for a friendly and well‑organized Executive Assistant to support the daily operations of our new Hong Kong entity. In this role, you will be the first point of contact at our office while coordinating travel arrangements and handling a wide range of general office support tasks.

This role is ideal for someone proactive, and detail‑oriented, who enjoys keeping an office running smoothly in a dynamic, international environment.

Key Responsibilities

Travel Management

• Organize business travel for employees, including flights, accommodation, ground transportation, and visa arrangements.
• Prepare detailed travel itineraries and coordinate last minute changes when needed.
• Liaise with travel agencies and preferred vendors to secure the best rates and conditions.
• Support travel expense tracking and reconciliation in coordination with the finance team.

Office Administration

• Provide day‑to‑day administrative support to the team and management.
• Manage office supplies, equipment, and stock, placing orders and coordinating with vendors.
• Support meeting and event organization, including room booking, catering, and set‑up.
• Assist with documentation management, filing, and basic record keeping.
• Act as a point of contact for office facilities, maintenance, and service providers.

Requirements

• Diploma or degree in Business Administration, Hospitality, Office Management, or related field.
• 2 to 4 years of experience in a office assistant, or administrative support role, ideally within an international company.
• Experience in travel coordination and vendor management is a strong advantage.
• Fluent in English and Cantonese; Mandarin is a plus.
• Strong organizational skills, attention to detail, and a proactive, service‑oriented attitude.
• Comfortable working independently in a startup‑like setup.

Why Join Us

• Be part of a renowned global brand with a passion for performance and innovation.
• Opportunity to play a key role in setting up the Hong Kong office and its daily operations.
• Collaborative, international working environment.