Executive Assistant & Bookkeeping Specialist (Family Office)

HR Plus (Talent) Limited; Hong Kong; On-site; HKD 305,000 - 365,000; Full time

Job summary

HR Plus (Talent) Limited is seeking a Secretary/Executive Assistant (Bookkeeping, Family Office) in Hong Kong. The role combines personal assistance with light accounting, 70% PA duties and 30% office administration, offering fast task completion and reliance on tools over memory.

The successful candidate will manage calendars, travel, and household coordination while handling AP/AR/GL, month-end closings, and basic financial reporting for the Principal.

Qualifications

• Bachelor's degree or above in Accounting, Finance, Business Administration, or related discipline.
• Minimum 2 years of relevant accounting and administrative experience.
• Self-motivated, organized, and able to work independently.
• Proficiency in MS Word, Excel & Chinese word processing.
• Excellent command of both spoken and written English and Chinese (Cantonese and Mandarin).

Responsibilities

• Personal Assistant / Family Support (70–80%): Manage schedules, meetings, and detailed travel arrangements.
• Lifestyle & Household: Coordinate with property managers, utility providers, and household staff; handle personal errands and lifestyle requests.
• Administration: Maintain organized digital and physical files for contracts, property records, and insurance policies.
• Gatekeeping: Screen incoming communications and handle requests with high confidentiality.
• Basic Accounting (20–30%): Independently manage AP/AR/GL and fixed asset registers across family and entity accounts.
• Month-End & Year-End Closing: Prepare month-end journal entries, reconciliations, and close monthly accounts.
• Financial Reporting: Prepare basic monthly income statements, balance sheets, and cash flow summaries.
• Tax & Audit Support: Compile and prepare financial schedules, receipts, and supporting documents for external tax filings and audits.

Skills

Personal Assistant

Calendar management

Discretion

English & Chinese bilingual

Organizational skills

Education

Bachelor's degree in Accounting/Finance/Business

Tools

MS Word

Excel

Chinese word processing

Job description

HR Plus (Talent) Limited is seeking a Secretary/Executive Assistant (Bookkeeping, Family Office) in Hong Kong. The role combines personal assistance with light accounting, 70% PA duties and 30% office administration, offering fast task completion and reliance on tools over memory.

The successful candidate will manage calendars, travel, and household coordination while handling AP/AR/GL, month-end closings, and basic financial reporting for the Principal.