Executive Assistant and Office Administration Executive

Ping An Securities (Hong Kong) Holdings Company Limited; Hong Kong; On-site; HKD 260,000 - 380,000; Full time

Job summary

Ping An Securities (Hong Kong) Holdings Company Limited is seeking an Executive Assistant and Office Administration Executive to provide comprehensive secretarial and administrative support to Management, including organizing meetings and preparing reports and materials. The role oversees office administration, renovation projects, facilities management, and fixed assets procurement.

Requirements include a degree or above, 2–3 years of admin/secretarial experience, fluency in Cantonese,

Qualifications

• Degree holder or above.
• 2-3 years of administrative/secretarial experience or related background.
• Fluent in Cantonese, Putonghua and English.
• Proficient in MS Office.

Responsibilities

• Provide comprehensive secretarial and administrative support to the Management in business activities.
• Organize regular business meetings, prepare relevant reports and presentation materials as well as taking meeting minutes.
• Handle the overall office administrative duties, including but not limited to office renovation and management, facilities management, fixed assets procurement and management.
• Assist with company administrative affairs, including planning and organizing employee welfare activities; and other tasks assigned by the department.
• Maintain the strictest confidentiality at all times and handle ad-hoc assignments as needed.

Skills

Secretarial experience

Office administration

Meeting coordination

Report preparation

MS Office

Education

Bachelor's degree

Tools

MS Office

Job description

Executive Assistant and Office Administration Executive

Provide comprehensive secretarial and administrative support to the Management in business activities

Organize regular business meetings, prepare relevant reports and presentation materials as well as taking meeting minutes

Handlethe overalloffice administrative duties, including but notlimited to office renovation and management, facilities management, fixed assetsprocurement and management

Assist with company administrative affairs, including planning and organizing employee welfare activities; and other tasks assigned by the department

Maintain the strictest confidentiality at all times and handle ad-hoc assignment as needed

Requirements

• Degree holder or above
• At least 2-3 years of administrative and secretarial experience or related background
• Diligent, willing to learn and highly flexible
• Able to work independently
• Experience with office renovation projects is an advantage
• Fluency in Cantonese,Putonghua,and English
• Proficiency in MS Office (Excel/Word/Powerpoint/Outlook)