Executive Secretary

Tai Sang Bank Ltd; Hong Kong; On-site; HKD 335,000 - 469,000; Full time

Job summary

Tai Sang Bank Ltd in Hong Kong seeks an experienced Secretary to the Director. You will manage the Director's agenda, assist in planning appointments, board meetings, and related events, and provide comprehensive secretarial support including business, personal and household matters.

You will also coordinate overseas trips, handle confidential information, perform multi-tasking, and support the Management within a team-focused Secretarial Pool.

Qualifications

• Degree/Associate Degree/High Diploma in Business related with general secretarial training is an advantage.
• At least 4 years’ relevant working experience.
• Good numeric sense and attention to detail.
• Ethical and proper handling of confidential information is a must.
• Strong sense of urgency and problem solving skills.
• Able to work under pressure, willing to work overtime, good time management.
• Strong interpersonal and communication skills.
• Excellent command of spoken and written English and Chinese.
• Well versed in MS Office (Word, Excel and PowerPoint) and Chinese word processing.
• Immediate availability is preferred.

Responsibilities

• Maintain Director's agenda and assist in planning appointments, board meetings, conference, dining venue, etc.
• Provide secretarial and administrative support to Director, including business, personal and household matters
• Facilitate Director’s overseas trips including booking tickets, applying visa, compiling travel documents and other preparation and follow up
• Handle multi-tasks and ad hoc assignment is required
• Provide secretarial and administrative support to the Management
• Be a good team player to support the Secretarial Pool

Skills

Secretarial support

Administrative support

Multitasking

Communication skills

Time management

Problem solving

Attention to detail

Under pressure

Overtime readiness

Interpersonal skills

Education

Degree/Associate Degree/High Diploma in Business related with general secretarial training

Tools

MS Word

Excel

PowerPoint

MS Office

Job description

Maintain Director's agenda and assist in planning appointments, board meetings, conference, dining venue, etc.

Provide secretarial and administrative support to Director, including business, personal and household matters

Facilitate Director’s overseas trips including booking tickets, applying visa, compiling travel documents and other preparation and follow up

Handle multi-tasks and ad hoc assignment is required

Provide secretarial and administrative support to the Management

Be a good team player to support the Secretarial Pool

Requirements

Degree/Associate Degree/High Diploma in Business related with general secretarial training is an advantage

At least 4 years’ relevant working experience

Good numeric sense and attention to detail

Ethical and proper handling of confidential information is a must

Strong sense of urgency and problem solving skills

Able to work under pressure, willing to work overtime, good time management

Strong interpersonal and communication skills

Excellent command of spoken and written English and Chinese

Well versed in MS Office (Word, Excel and PowerPoint) and Chinese word processing

Immediate availability is preferred

Personal data provided by job applicants will be used for recruitment purpose only and will be treated in accordance with the Bank's Personal Information Collection (Employee) Statement. Applicants who are not invited for interviews within 8 weeks may consider their applications unsuccessful and the personal data collected will be destroyed after 2 years.