Executive Assistant Manager

Randstad Hong Kong; Hong Kong; On-site; HKD 469,000 - 781,000; Full time

Job summary

Randstad Hong Kong is seeking a senior-level executive assistant to provide high-level administrative and strategic support to senior management, ensuring smooth daily operations and exceptional coordination across executive functions.

The role requires managing complex calendars, arranging travel, preparing reports and presentations, organizing committee meetings, and serving as the main point of contact for key stakeholders while upholding confidentiality.

Qualifications

• Minimum 5 years' executive support experience in multinational finance.
• Strong organisational and time-management skills under tight deadlines.
• Excellent English and Cantonese communication; Mandarin helpful.
• Discretion, judgment, and integrity handling confidential information.

Responsibilities

• Manage complex executive calendars and meetings.
• Coordinate travel arrangements and expense reports.
• Prepare high-quality business correspondence and presentations.
• Organise executive committee meetings and minutes.
• Liaise with stakeholders while maintaining confidentiality.
• Oversee ad-hoc projects and track deadlines.

Skills

Executive support

Time management

Communication skills

Interpersonal skills

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

About the Company

Our client is a well-established global financial services organisation located in Hong Kong. Known for its progressive workplace culture and commitment to excellence, the business offers a collaborative, supportive environment that values professional growth, continuous development, and long-term career stability for its employees.

About the Team

You will join a professional and tight-knit corporate support team that values clear communication, mutual respect, and high standards of execution. Working alongside experienced colleagues, you will play a crucial role in facilitating daily business operations and ensuring seamless coordination across executive functions.

About the Job

This position provides high-level administrative and strategic support to senior management to ensure daily operations run smoothly. Key responsibilities include:

• Managing complex executive calendars, scheduling internal and external meetings, and handling time-sensitive requests.
• Coordinating seamless end-to-end travel arrangements, itineraries, and processing expense reports.
• Preparing, drafting, and reviewing high-quality business correspondence, reports, and presentation materials.
• Organising executive committee meetings, managing logistics, and taking accurate meeting minutes.
• Acting as a main point of contact for key internal and external stakeholders while maintaining confidentiality.
• Overseeing ad-hoc projects, monitoring deadlines, and following up on key operational deliverables.

Skills & Experiences Required

To be considered for this opportunity, candidates should possess strong administrative capabilities and executive presence. Required qualifications include:

• Minimum 5 years of experience in providing executive support within a multinational corporate or financial services environment.
• Strong organisational and time-management skills, with the ability to prioritise tasks effectively under tight deadlines.
• High proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Excellent communication skills in English and Cantonese; proficiency in Mandarin is an advantage.
• Demonstrated discretion, sound judgement, and professional integrity when handling confidential information.
• Strong interpersonal skills with the ability to engage comfortably with senior executives and external partners.