Executive Assistant [$37,585\\ 9 months]

Nova Management Consultants (Asia) Limited; Hong Kong; On-site; HKD 201,000 - 290,000; Full time

Job summary

Nova Management Consultants (Asia) Limited in Hong Kong is seeking an administrative professional to support school manager registration and certificate processing. You will prepare IMC Incorporation Certificates and approval letters, and respond to manager applicants with timely status updates.

The role also involves data consolidation and platform development assistance. Additional duties include providing executive support for the Registration Review Team, organizing meetings, seminars, and

Qualifications

• Certificate in a post-secondary college in Hong Kong or equivalent.
• Level 3 or above in Chinese Language and English Language in HKDSEE/HKCEE.
• Good command of Cantonese and English, written and spoken.
• Strong interpersonal, communication and analytical skills, responsible and self-motivated.
• Good knowledge of computer applications such as Microsoft Office and Word processing in English and Chinese.
• Preferably two years of post-qualification administration experience.

Responsibilities

• To handle processing of applications for registration and cancellation of school managers and approval of supervisors/acting supervisors.
• To receive applicants and answer enquiries relating to manager registration.
• To assist in consolidating data sets related to manager registration and support platform development.
• To provide executive/administrative support for the Registration Review Team and logistics for meetings and events.
• To perform any other duties assigned by senior officers.

Skills

Interpersonal skills

Communication skills

Analytical skills

Self-motivation

Team collaboration

Education

Post-secondary certificate (Hong Kong)

HKDSEE/HKCEE Level 3 or above

Tools

Microsoft Office

Word processing

Job description

1. To handle the processing of applications for registration and cancellation of school managers and approval of supervisors/acting supervisors. It includes preparation of IMC Incorporation Certificate, approval letters to managers and supervisors as well as acknowledge receipts/reminders to manager applicants; and updating of written and computer records.

2. To receive the school managers/proposed school manager applicants and answer enquiries relating to manager registration.

3. To assist in consolidating and developing data sets related to manager registration and to assist the development of school manager registration platform.

4. To provide executive and/or administrative support and assistance for the operation of the Registration Review Team of School Registration and Compliance Section. Besides, the post holders will provide logistical support for meetings, events, seminars, professional development programmes, etc., as necessary.

5. To perform any other duties as assigned by the senior officers.

Note: IMC Incorporation Certificate - An IMC Incorporation Certificate is official proof that a school's management committee (IMC) is a legal body, established under Hong Kong's Education Ordinance, granting it corporate status to manage the school, with details of names, managers, and common seal recorded by the Education Bureau.

Requirements

• 1. a certificate in post-secondary colleges in Hong Kong, or equivalent;
• 2. level 3 or above in Chinese Language and English Language in the HKDSEE or HKCEE (See Note);
• 3. a good command of spoken Cantonese and English and proficient in both written Chinese and English;
• 4. good interpersonal, communication and analytical skills, responsible and self-motivated; and
• 5. good knowledge in computer applications in information management such as Microsoft Office and Word processing in both English and Chinese.
• 6. preferably have two years of post-qualification working experience in the field of administration

Note: "Grade C" and "Grade E" in Chinese Language and English Language (Syllabus B) in the HKCEE held before 2007 are accepted administratively as comparable to "Level 3" and "Level 2" respectively in Chinese Language and English Language in the 2007 HKCEE and henceforth.

Gross working hours will be 44 hours per week (including meal breaks).