Term Executive Assistant II

Hong Kong Institute of Vocational Education; Hong Kong; On-site; HKD 140,000 - 210,000; Full time

Job summary

Hong Kong Institute of Vocational Education (Kwai Chung) is seeking staff to support the Campus Secretariat with administration, HR, and course-related tasks. The role includes handling enquiries, assisting inventory and procurement, and providing secretarial support for meetings and events.

The successful candidate will have a HKDSE/HKCEE or equivalent qualification, strong bilingual communication skills, and the ability to work both independently and as part of a team.

Qualifications

• Proficiency in basic office software including Word, Excel and PowerPoint.
• Good Chinese and English skills; Putonghua preferred.
• Ability to work independently and in a team.
• Strong organisational and customer-service abilities.

Responsibilities

• Provide general administration and HR support, and assist course administration and student admissions.
• Handle enquiries and counter services; support stock-taking and inventory records.
• Assist campus events, activities and meetings' secretarial duties.
• Support evening programmes and campus operations as required.
• Maintain documentation and assist with procurement and stores administration.

Skills

General administration

HR matters

Course administration

Student affairs

Student admissions

Procurement

Inventory management

Event support

Meeting secretarial support

Customer service orientation

Independent worker

Team player

MS Word

Excel

PowerPoint

Chinese word processing

Simple webpage design

Communication skills

Interpersonal skills

Organisational skills

Putonghua knowledge

Education

HKDSE: Level 2+ in 5 subjects incl English, Chinese, Math

HKCEE: Level 2/Grade E+ in 5 subjects incl English, Chinese, Math

Diploma of Applied Education + Maths Plus

Diploma Yi Jin + Maths Plus

Certificate / Diploma / Foundation Diploma / Foundation Certificate

Associate Degree / Higher Diploma or above

Tools

MS Word

Excel

PowerPoint

Chinese word processing

Simple webpage design

Job description

Hong Kong Institute of Vocational Education (Kwai Chung)

Department / Section : Campus Secretariat

Major Duties

(a) To provide support in one or more of the following areas:

(i) general administration and human resources matters;

(ii) course administration, student affairs and student admissions;

(iii) procurement, supplies and stores administration; and

(iv) administrative support for senior level staff;

(b) To handle enquiries and provide counter services;

(c) To assist in the stock-taking and maintenance of inventory record;

(d) To support campus and discipline activities and events;

(e) To assist in providing secretarial support for meetings/boards of operational units; and

(f) To support the operation of evening programmes.

Requirements

(a) (i) Level 2 or above in 5 subjects, including English Language*, Chinese Language and Mathematics, in the Hong Kong Diploma of Secondary Education (HKDSE) Examination, or equivalent^; OR

(ii) Level 2 / Grade E or above in 5 subjects including English Language (Syllabus B)*, Chinese Language and Mathematics in the Hong Kong Certificate of Education Examination (HKCEE); OR

(iii) Diploma of Applied Education + Maths Plus / Diploma Yi Jin + Maths Plus / Project Yi Jin; OR

(iv) A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate / Diploma of Foundation Studies; OR

(v) A recognised Associate Degree / Higher Diploma or above.

* Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.

^ “Attained” in Applied Learning subjects (subject to a maximum of two Applied Learning subjects), and Grade E in Other Language subjects in HKDSE Examination are accepted as equivalent to Level 2 in the New Senior Secondary subjects.

(b) Proficiency in the use of computer software application, including MS Word, Excel, PowerPoint, Chinese word processing and / or simple webpage design;

(c) Good command of Chinese and English, preferably with knowledge of Putonghua;

(d) Good communication, interpersonal and organisational skills;

(e) Ability to work independently and be a good team player; and

(f) Good work initiative and be customer-oriented.

Note

The appointee(s) may be required to perform duties outside normal office hours and/or outside campus.