Executive Assistant

BOCI-Prudential Trustee Limited; Hong Kong; On-site; HKD 360,000 - 480,000; Full time

Job summary

BOCI-Prudential Trustee Limited is seeking an Executive Assistant to provide full secretarial and administrative support to senior executives, manage complex schedules, travel arrangements and prepare meeting materials.

The successful candidate will be fluent in English and Chinese with Mandarin preferred, possess a bachelor's degree in a related field, and have at least two years of experience in banking or financial services, while maintaining strict confidentiality and supporting events and

Qualifications

• Bachelor's degree in Business Management, Finance, Accounting or related field.
• 2 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role in banking, financial services, or related fields.
• Deal with confidential matters with a high degree of professional discretion and confidentiality.
• Creative, outgoing, well-organized, detail-oriented, strong interpersonal and communication skills.
• Native in Mandarin is highly preferred.
• Excellent command of spoken and written English and Chinese (Cantonese & Mandarin).
• Familiar with MS Outlook, Excel, PowerPoint and Chinese Word Processing.
• Ability to work effectively under pressure, strong sense of responsibility and tight deadlines.

Responsibilities

• Provide full secretarial and administrative support to senior executives.
• Manage complex schedules, appointments, meetings and travel arrangements.
• Process expense claims and provide general administrative support.
• Coordinate internal and external meetings, including agendas and materials.
• Prepare and maintain meeting agendas, records of minutes, and follow-up on actions.
• Handle correspondence, reports, presentations and business documents.
• Maintain confidentiality of sensitive information with professionalism and discretion.
• Liaise with internal teams, regional offices, clients and external stakeholders.
• Provide support for company events and ad hoc projects.

Skills

Interpersonal and communication skills

Education

Bachelor's degree in Business Management, Finance, Accounting or related field

Tools

MS Outlook

Excel

PowerPoint

Chinese Word Processing

Job description

Provide a full range of secretarial and administrative support to senior executives

Manage complex schedules, appointments, meetings and travel arrangements

Process expense claims and provide general administrative support

Coordinate internal and external meetings, including the preparation of agendas and meeting materials

Prepare and maintain comprehensive meeting agendas, records minutes, and ensure timely follow-up on action items

Handle various forms of correspondence, reports, presentations and business documents

Maintain the confidentiality of sensitive information with professionalism and discretion

Liaise with internal teams, regional offices, clients, and external stakeholders to ensure smooth business operations.

Provide support for company events and ad hoc projects and assignments as required

Requirements:

Bachelor's degree in Business Management, Finance, Accounting or related field

2 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role in banking, financial services, or related fields

Deal with confidential matters with a high degree of professional, discretion and confidentiality

Creative, outgoing, well-organized, detail-oriented, strong interpersonal and communication skills

Native in Mandarin is highly preferred

Excellentcommand of spoken and written English and Chinese (Cantonese & Mandarin)

Familiar with MS Outlook, Excel, PowerPoint and Chinese Word Processing

Ability to work effectively under pressure, strong sense of responsibility and tight deadline

We are an equal opportunities employer committed to equality, ethics, inclusivity, diversity and transparency. The personal data provided/collected in the "Application for Employment" will be treated with strictest confidentiality and will only be used by The Company to assess your suitability for the position for which you have applied, and be used as reference to determine preliminary remuneration and benefit package if you are selected for the position. Applicants who are not contacted within 6 weeks may consider their application unsuccessful. Information you provide for employment application purposes may be passed to other department(s) within the Company or its subsidiary or affiliates for further consideration.

BOCI-Prudential Trustee Limited (“BOCI-Prudential Trustee”) is a joint venture founded by BOC Group Trustee Company Limited1 and Prudential Corporation Holdings Limited in 1999 and affiliated to the Bank of China Group. BOCI-Prudential Trustee has over 20 years of experience in trustee management and mainly provides trustee and fund administration, custody, as well as transfer agency and registry services for a variety of funds and retirement protection schemes.

What can I earn as an Executive Assistant