Executive Assistant to Senior Executives | Multilingual

BOCI-Prudential Trustee Limited; Hong Kong; On-site; HKD 360,000 - 480,000; Full time

Job summary

BOCI-Prudential Trustee Limited is seeking an Executive Assistant to provide full secretarial and administrative support to senior executives, manage complex schedules, travel arrangements and prepare meeting materials.

The successful candidate will be fluent in English and Chinese with Mandarin preferred, possess a bachelor's degree in a related field, and have at least two years of experience in banking or financial services, while maintaining strict confidentiality and supporting events and

Qualifications

• Bachelor's degree in Business Management, Finance, Accounting or related field.
• 2 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role in banking, financial services, or related fields.
• Deal with confidential matters with a high degree of professional discretion and confidentiality.
• Creative, outgoing, well-organized, detail-oriented, strong interpersonal and communication skills.
• Native in Mandarin is highly preferred.
• Excellent command of spoken and written English and Chinese (Cantonese & Mandarin).
• Familiar with MS Outlook, Excel, PowerPoint and Chinese Word Processing.
• Ability to work effectively under pressure, strong sense of responsibility and tight deadlines.

Responsibilities

• Provide full secretarial and administrative support to senior executives.
• Manage complex schedules, appointments, meetings and travel arrangements.
• Process expense claims and provide general administrative support.
• Coordinate internal and external meetings, including agendas and materials.
• Prepare and maintain meeting agendas, records of minutes, and follow-up on actions.
• Handle correspondence, reports, presentations and business documents.
• Maintain confidentiality of sensitive information with professionalism and discretion.
• Liaise with internal teams, regional offices, clients and external stakeholders.
• Provide support for company events and ad hoc projects.

Skills

Interpersonal and communication skills

Education

Bachelor's degree in Business Management, Finance, Accounting or related field

Tools

MS Outlook

Excel

PowerPoint

Chinese Word Processing

Job description

BOCI-Prudential Trustee Limited is seeking an Executive Assistant to provide full secretarial and administrative support to senior executives, manage complex schedules, travel arrangements and prepare meeting materials.

The successful candidate will be fluent in English and Chinese with Mandarin preferred, possess a bachelor's degree in a related field, and have at least two years of experience in banking or financial services, while maintaining strict confidentiality and supporting events and