Executive Assistant

Airbus Helicopters; Hong Kong; On-site; HKD 180,000 - 260,000; Full time

Job summary

Airbus Helicopters China HK Limited is seeking an entry-level executive assistant to support the Managing Director with calendar, travel, and governance tasks. The role includes coordinating board materials, preparing executive briefings, and tracking action items across HQ and China operations.

You will act as a liaison across departments, facilitate cross-functional projects, organize leadership events, and maintain confidential records.

Qualifications

• Bachelor’s degree in business/administration related field.
• Excellent command of English, written and verbal.
• Strong organizational and governance capabilities.

Responsibilities

• Support the Managing Director on requested tasks and governance activities.
• Coordinate Board of Directors meeting preparation and CEO review meetings.
• Prepare executive briefs and maintain accountability logs for HQ and leadership teams.
• Coordinate calendar, agenda planning and complex travel arrangements through the secretary assistant.
• Lead cross-functional initiatives with department heads and regional counterparts.
• Organize major strategic events, airshows, and leadership workshops.
• Prepare bi-annual strategy workshops and track key deliverables.

Skills

English – full professional proficiency

Mandarin – strong advantage

G-Suite / Google Workspace

Education

Bachelor’s degree in Business Administration, Management, Economics, or Leadership

Tools

G-Suite / Google Workspace

Job description

CONTEXT OF THE POSITION... The job holder supports the Managing Director on all requested tasks, manages the secretary assistant to secure the agenda & travel arrangements, and independently follows various governance tasks e.g. related to internal control. Additionally supports various critical transversal projects on behalf of the Managing Director.

Job Description: The job holder supports the Managing Director on all requested tasks, manages the secretary assistant to secure the agenda & travel arrangements, and independently follows various governance tasks e.g. related to internal control. Additionally supports various critical transversal projects on behalf of the Managing Director.

ACCOUNTABILITY

Core Responsibilities & Accountabilities

2. Cross-Departmental & Transversal Project Management

3. Administrative Leadership & Team Facilitation

• Executive Preparation & Strategic Governance
• HQ & Executive Reporting: Coordinates content and briefings preparation for critical headquarters-level reviews (e.g., Regional Business Reviews, CEO Reviews) and external executive engagements.
• Governance Support: Coordinate Board of Directors (BoD) meeting preparation and CEO review meetings; collaborate with the CFO on Internal Control Self-Assessment (ICSA) and governance activities.
• Executive Committee Management: Independently interface with Executive Committee (ExCom) offices to prepare status reports and track action items.
• Executive Meetings: Manage weekly executive management (XMT), record key deliverables, and maintain accountability logs for headquarters and leadership teams.
• Executive Representation: Accompany the Managing Director/CEO to key external events, customer meetings, and industry exhibitions.
• Project Focal Point: Act as the lead coordinator for cross-functional initiatives involving department heads and European regional/HQ counterparts.
• Company Initiatives: Drive key assignments on behalf of the GM/MD, including regional sustainability initiatives and special ad-hoc projects.
• Event Oversight: Lead or support the organization of major strategic events, airshows, and leadership workshops.
• Strategic Alignment: Participate in bi-annual strategy workshops to select and prioritize annual key deliverables.
• Supervision: Manage the Secretary Assistant to delegate calendar management, agenda planning, and complex travel logistics.
• Team Facilitation: Serve as a bridge within the China leadership team to promote collaboration, positive working dynamics, and smooth operational flow.

Key Requirements & Qualification Profile

Education

Bachelor’s degree in Business Administration, Management, Economics, or Leadership

Languages

• English: Full professional proficiency (written & verbal)
• Mandarin: Strong advantage (given the China/AH scope)

Technical & Tools

Proficiency in G-Suite (Google Workspace: Docs, Sheets, Slides, Drive)

Executive Presence

Ability to communicate articulately and confidentially across all hierarchy levels up to Group Executive Level

Key Soft Skills

Proactive, resourceful, analytical, meticulous, flexible, high level of integrity and confidentiality

Ideal Candidate Profile Summary

• Thrives at the intersection of business strategy, governance, and daily executive support.
• Ideally has prior experience operating within complex, multinational environments (specifically bridging European headquarters and China operations).
• Can comfortably shift between detail-oriented administration (governance reports, meeting minutes) and strategic representation (interfacing with Company executives and external partners)

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company

Airbus Helicopters China HK Limited

Employment Type

Permanent

Experience Level

Entry Level

Job Family

Support to Management

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