Executive Assistant

1165 Airbus Helicopters China HK Limited; Hong Kong; On-site; HKD 320,000 - 520,000; Full time

Job summary

Airbus Helicopters China HK Limited seeks an experienced executive assistant to support the Managing Director with agenda, travel and governance tasks, while coordinating cross-functional initiatives across the China leadership team.

The role involves preparing briefings for HQ reviews, managing board meeting prep, and accompanying the MD to key events. Strong English and Mandarin language skills are pluses for regional collaboration.

Qualifications

• Bachelor's degree in business/leadership related fields.
• Strong communication and governance awareness.
• Proactive, confidential, and meticulous handling of information.

Responsibilities

• Coordinate content and briefings for HQ reviews and external executive engagements.
• Coordinate BoD meeting prep and CEO reviews; support ICSA governance activities.
• Interface with ExCom offices to prepare status reports and track action items.
• Manage weekly XMT meetings; record deliverables and maintain accountability logs.
• Accompany MD/CEO to external events and customer meetings.

Skills

English proficiency

Mandarin advantage

Education

Bachelor's degree in Business Administration

Management

Economics

Leadership

Tools

Google Workspace

Job description

Job Description: CONTEXT OF THE POSITION…

The job holder supports the Managing Director on all requested tasks, manages the secretary assistant to secure the agenda & travel arrangements, and independently follows various governance tasks e.g. related to internal control. Additionally supports various critical transversal projects on behalf of the Managing Director.

ACCOUNTABILITY Core Responsibilities & Accountabilities

1. Executive Preparation & Strategic Governance HQ & Executive Reporting: Coordinates content and briefings preparation for critical headquarters-level reviews (e.g., Regional Business Reviews, CEO Reviews) and external executive engagements. Governance Support: Coordinate Board of Directors (BoD) meeting preparation and CEO review meetings; collaborate with the CFO on Internal Control Self-Assessment (ICSA) and governance activities. Executive Committee Management: Independently interface with Executive Committee (ExCom) offices to prepare status reports and track action items. Executive Meetings: Manage weekly executive management (XMT), record key deliverables, and maintain accountability logs for headquarters and leadership teams. Executive Representation: Accompany the Managing Director/CEO to key external events, customer meetings, and industry exhibitions.
2. Cross-Departmental & Transversal Project Management Project Focal Point: Act as the lead coordinator for cross-functional initiatives involving department heads and European regional/HQ counterparts. Company Initiatives: Drive key assignments on behalf of the GM/MD, including regional sustainability initiatives and special ad-hoc projects. Event Oversight: Lead or support the organization of major strategic events, airshows, and leadership workshops. Strategic Alignment: Participate in bi-annual strategy workshops to select and prioritize annual key deliverables.
3. Administrative Leadership & Team Facilitation Supervision: Manage the Secretary Assistant to delegate calendar management, agenda planning, and complex travel logistics. Team Facilitation: Serve as a bridge within the China leadership team to promote collaboration, positive working dynamics, and smooth operational flow.

Key Requirements & Qualification Profile

• Education Bachelor’s degree in Business Administration, Management, Economics, or Leadership
• -Languages • English: Full professional proficiency (written & verbal) • Mandarin: Strong advantage (given the China/AH scope)
• --Technical & Tools Proficiency in G-Suite (Google Workspace: Docs, Sheets, Slides, Drive)
• Executive Presence Ability to communicate articulately and confidentially across all hierarchy levels up to Group Executive Level
• -Key Soft Skills Proactive, resourceful, analytical, meticulous, flexible, high level of integrity and confidentiality

Company: Airbus Helicopters China HK Limited Employment Type: Permanent ------- Experience Level: Entry Level Job Family: Support to Management

Airbus is committed to achieving workforce diversity and creating an inclusive working environment.

We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all.

As such, we will never ask for any type of monetary exchange in the frame of a recruitment process.

Any impersonation of Airbus to do so should be reported to [e-mail].

At Airbus, we support you to work, connect and collaborate more easily and flexibly.

Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.

Airbus pioneers sustainable aerospace for a safe and united world.

The Company constantly innovates to provide efficient and technologically-advanced solutions in aerospace, defence, and connected services.

In commercial aircraft, Airbus offers modern and fuel-efficient airliners and associated services.

Airbus is also a European leader in defence and security and one of the world's leading space businesses.

In helicopters, Airbus provides the most efficient civil and military rotorcraft solutions and services worldwide.