Senior Executive Assistant - CEO OfficeNew

OKB Technology Company Limited; Hong Kong; On-site; HKD 300,000 - 600,000; Full time

Job summary

OKB Technology Company Limited is seeking an experienced executive assistant to the CEO in Hong Kong. The role focuses on preparing concise briefings, coordinating multi-party meetings, and driving post-meeting follow-through to ensure decisions translate into clear actions with owners and deadlines.

You will track priority projects, synthesize information for swift CEO decisions, and manage external engagements with partners, regulators, and investors.

Qualifications

• Experience supporting senior executives and coordinating complex initiatives.
• Strong written communication and information synthesis skills.
• Ability to distill meetings, feedback and requests into clear CEO briefings.
• Proven track record translating decisions into actions and tracking outcomes.
• Discretion handling confidential information and executive communications.
• Comfort working with cross-functional stakeholders in a fast-paced, international environment.

Responsibilities

• Prepare concise briefings and coordinate pre-read materials for key meetings.
• Coordinate agendas, participants, sequencing and material submission deadlines.
• Consolidate presentations and review for clarity and consistency before circulation.
• Translate outcomes into actions with owners, deliverables and deadlines; maintain an action tracker.
• Monitor CEO priority projects, milestones, dependencies and risks.
• Distil reports and requests into clear CEO decision points and required context.
• Coordinate external engagements with partners, regulators, media, investors and conferences.
• Manage CEO calendar, travel and meeting logistics, aligning with priorities.
• Improve office workflows with practical systems and approved AI tools while protecting confidential information.

Skills

Executive briefing

Meeting coordination

Meeting follow-up

Project tracking

Information synthesis

External engagement

Executive support

Mandarin proficiency

Travel readiness

Job description

• Prepare the CEO for key meetings: Develop concise briefings and coordinate pre-read materials covering the purpose, background, key discussion points, relevant data and decisions required. Identify missing information and obtain clarification before meetings.
• Manage strategic meetings end-to-end: Coordinate agendas, participants, meeting sequencing and material submission deadlines. Consolidate presentations and review them for clarity, completeness, consistent messaging, formatting and obvious discrepancies before circulation.
• Drive post-meeting follow-through: Prepare accurate meeting notes and decision records; translate agreed outcomes into specific actions with accountable owners, deliverables and deadlines. Maintain an action tracker, follow up regularly and escalate delays or unresolved issues.
• Track the CEO's priority projects: Work across functions to monitor milestones, dependencies and delivery commitments. Provide concise progress updates highlighting risks, blockers and matters requiring leadership intervention.
• Filter and synthesise information: Distil reports, feedback and requests into clear sk lummaries of what the CEO needs to decide or know. Prioritise by urgency and business impact, highlighting the decision required, available options and relevant context.
• Coordinate external engagements: Manage invitations, responses and preparation for engagements with business partners, regulators, media, investors and industry conferences. Conduct preliminary reviews of interview briefs, publicity materials and correspondence, coordinating review and approval by the relevant functions before release.
• Deliver proactive executive support: Manage the CEO's calendar, travel, meeting logistics and expenses, aligning time allocation with priorities and anticipating scheduling conflicts and preparation needs.
• Improve CEO office workflows: Establish practical systems for briefing preparation, information management, project tracking and follow-up. Use approved AI and automation tools to improve efficiency while protecting confidential information and verifying outputs.

Demonstrated experience supporting senior executives and coordinating complex meetings or cross-functional initiatives in a fast-paced, international environment.

Strong business judgement and prioritisation skills, with the ability to distinguish routine coordination from matters requiring the CEO's attention.

Excellent written communication and information synthesis skills; able to turn complex or fragmented inputs into concise, accurate briefings.

Strong execution discipline, with a track record of translating decisions into actions, tracking commitments and escalating issues early.

Confidence working with senior stakeholders, obtaining timely inputs and challenging incomplete or inconsistent information professionally.

Exceptional discretion and care when handling sensitive executive, employee, customer and external stakeholder matters.

Strong analytical skills and attention to detail, including the ability to interpret key data and identify gaps or inconsistencies.

An AI-forward working style, using approved tools responsibly and critically reviewing outputs before use.

Proficiency in Mandarin to communicate effectively with internal stakeholders across the region.

Ability to travel up to 30% of the time for leadership meetings and regional site visits.