Dynamic Project Admin — Billing, Docs & Coordination

Techlead Technology Pte Ltd; Hong Kong; On-site; HKD 206,000 - 330,000; Full time

Job summary

Techlead Technology Pte Ltd is seeking a Project Admin to provide essential administrative support to the Engineering and Project teams. You will manage project documentation, prepare payment claims and invoices, and coordinate with Finance and other departments to ensure timely payments and accurate records.

The role requires a Diploma or equivalent in a related field, strong MS Office skills, and the ability to travel weekly to the Tampines site office (VSMC).

Qualifications

• Diploma or equivalent in Business Administration, Engineering, Accounting, Project Management, or related field.
• Experience in project administration or engineering administration is an advantage.
• Proficient with MS Office applications and document control.

Responsibilities

• Provide administrative support to Engineering and Project teams.
• Prepare and submit progressive payment claims to customers per milestones.
• Prepare invoices, supporting documents, delivery orders, quotations and related docs.
• Follow up on payment claims, invoices, and documents with customers and internal teams.
• Maintain filing and records for project docs, contracts, invoices and claims.
• Assist engineers in preparing reports, submissions, schedules and other docs.
• Coordinate with Finance, Procurement, HR, and Engineering on project matters.
• Handle staff expense claims and ensure receipts are submitted for approval.
• Track staff claims and project expenses.
• Assist with data entry, document control, scanning, and general admin.
• Monitor deadlines for submissions, claims and invoices.
• Communicate with customers, suppliers, subcontractors, and stakeholders as required.
• Travel weekly to Tampines site office (VSMC) and work from Northstar @ AMK as needed.

Skills

Organizational skills

Communication skills

Multitasking

Education

Diploma or equivalent in Business Admin, Engineering, Accounting, Project Management, or related field

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Document management software

Job description

Techlead Technology Pte Ltd is seeking a Project Admin to provide essential administrative support to the Engineering and Project teams. You will manage project documentation, prepare payment claims and invoices, and coordinate with Finance and other departments to ensure timely payments and accurate records.

The role requires a Diploma or equivalent in a related field, strong MS Office skills, and the ability to travel weekly to the Tampines site office (VSMC).