Admin Executive

Techlead Technology Pte Ltd; Hong Kong; On-site; HKD 201,000 - 268,000; Full time

Job summary

Techlead Technology Pte Ltd in Hong Kong is seeking a capable Project Administrator to support ongoing projects and daily office operations. You will handle documentation, coordination with clients and site teams, and assist HR.

The role requires a Diploma or equivalent, at least 2 years of project administration experience, strong organizational skills, and bilingual communication. Proficiency in MS Office is essential; you will work independently and ensure timely submissions.

Qualifications

• Diploma or equivalent in Business Administration, Engineering or related field.
• Minimum 2 years of experience in project administration or related industry.
• Excellent organizational skills and attention to detail.
• Ability to multitask and manage priorities effectively.
• Bilingual with strong communication with site teams, clients and suppliers.
• Proficient in Microsoft Office applications.

Responsibilities

• Answer and handle incoming phone calls and general enquiries.
• Provide administrative support for ongoing projects and daily office operations.
• Handle project documentation, filing, record keeping and project tracking.
• Prepare and compile quotations, tender submissions and other project-related documents.
• Liaise with clients, suppliers and site teams to ensure smooth communication and coordination.
• Ensure all project documents, reports and submissions are prepared accurately and submitted on time.

Skills

Organisational skills

Attention to detail

Multitasking

Bilingual communication

Education

Diploma or equivalent in Business Administration, Engineering or a related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Responsibilities

• Answer and handle incoming phone calls and general enquiries.
• Provide administrative support for ongoing projects and daily office operations.
• Handle project documentation, filing, record keeping and project tracking.
• Prepare and compile quotations, tender submissions and other project-related documents.
• Liaise with clients, suppliers and site teams to ensure smooth communication and coordination.
• Ensure all project documents, reports and submissions are prepared accurately and submitted on time.
• Assist in preparing project presentations, reports and summaries when required.
• Coordinate and compile stationery and office supply requirements for both site and office use.
• Assist with HR and general administrative matters when required.
• Prepare, compile and organise supporting documents for progress payment submissions.
• Check, tally and organise invoices, delivery orders, quotations and other supporting documents.
• Prepare and raise Payment Request Forms with the required supporting documents.
• Maintain proper filing and records for purchasing, payments and project documentation.
• Provide general administrative support to Management and other departments when required.
• Perform other duties as assigned by Management.

Requirements

• Diploma or equivalent in Business Administration, Engineering or a related field.
• Minimum 2 years of experience in project administration, construction or a related industry preferred.
• Strong organisational skills with good attention to detail.
• Able to multitask and manage priorities effectively.
• Bilingual, with the ability to communicate effectively with site teams, clients and suppliers.
• Proficient in Microsoft Office, including Word, Excel and Outlook.
• Able to work independently with minimal supervision.
• Responsible, organised and able to follow up on tasks promptly.