Dynamic Administrative Assistant – Wan Chai Office

ED Design Limited; Hong Kong; On-site; HKD 201,000 - 290,000; Full time

Job summary

ED Design Limited invites applications for an Administrative Assistant in Wan Chai District. This full-time role supports day-to-day office operations, coordinating between departments and backing staff to maintain efficient workflows.

You will handle general admin tasks, arrange meetings, manage calendars, and prepare reports and documents. Strong English communication and MS Office skills are required, with Cantonese/ Mandarin a plus.

Qualifications

• Proven experience in an administrative or office support role.
• Strong organisational and time management skills with the ability to prioritise multiple tasks.
• Excellent written and verbal communication skills in English; Cantonese and Mandarin are advantageous
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Attention to detail and accuracy in all work
• Professional demeanour and a courteous approach to colleagues and external contacts
• Ability to work independently and as part of a team
• Familiarity with office management systems and equipment
• A flexible attitude and willingness to adapt to changing priorities

Responsibilities

• Managing general office administration tasks including filing, scheduling, and record-keeping
• Providing support to various departments by coordinating meetings, preparing documents and managing correspondence
• Handling telephone and email enquiries professionally and directing them appropriately
• Maintaining office supplies inventory and placing orders when necessary
• Assisting with data entry and maintaining accurate databases and filing systems
• Scheduling appointments and managing calendars for staff members
• Preparing reports, presentations and other administrative documents
• Supporting the coordination of company events and meetings
• Performing other administrative duties as assigned to support business operations

Skills

Administrative support

Organisational skills

Microsoft Office

Communication skills

Teamwork

Tools

None

Job description

ED Design Limited invites applications for an Administrative Assistant in Wan Chai District. This full-time role supports day-to-day office operations, coordinating between departments and backing staff to maintain efficient workflows.

You will handle general admin tasks, arrange meetings, manage calendars, and prepare reports and documents. Strong English communication and MS Office skills are required, with Cantonese/ Mandarin a plus.