Assistant Registrar/Administrative Assistant I

The University of Hong Kong; Hong Kong; On-site; HKD 420,000 - 600,000; Full time

Benefits offered by this job

Housing benefits

Job summary

The University of Hong Kong invites applications for an Assistant Registrar/Administrative Assistant I in RISE to support the Vice-President (Research) and drive strategic priorities across research, innovation, knowledge transfer, and entrepreneurship.

The role requires a bachelor’s degree, substantial executive support experience, and strong coordination and communication skills; the appointment is two-year fixed-term with gratuity and potential renewal based on funding and performance.

Qualifications

• Applicants should hold a good bachelor's degree, preferably with a higher degree, and possess extensive experience in executive support, university administration, project coordination or related areas.
• A minimum of 10 years of relevant professional experience, including at least 5 years experience in a supervisory capacity, is required.
• Experience coordinating research units and activities at the University's central administration level would be an advantage.

Responsibilities

• Provide executive and strategic support to the Vice-President (Research).
• Coordinate initiatives and activities across the University's research and innovation portfolio.
• Prepare briefings, reports, presentations, and other materials to support executive decision-making.
• Facilitate collaboration and follow-through among internal and external stakeholders.
• Support the planning and implementation of strategic projects and institutional priorities.
• Handle confidential and sensitive matters with professionalism and discretion.

Skills

Executive support

Coordination

Project management

Written communication

Verbal communication

Analytical abilities

Problem solving

Interpersonal skills

Discretion

Independence

Education

Bachelor's degree

Higher degree

Job description

Job Description :

Applications are invited for appointment as Assistant Registrar/Administrative Assistant I in the Research, Innovation, Strategic Partnerships and Entrepreneurship (RISE) (Ref.: 537646) (to commence as soon as possible, on a two-year fixed-term basis with contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 15% of basic salary, with the possibility of renewal subject to funding availability and satisfactory performance)

The successful candidate will serve as a trusted executive support partner to the Vice-President (Research), assisting in driving strategic priorities, coordinating cross-functional initiatives, and facilitating effective engagement with stakeholders across the University's research, innovation, knowledge transfer, commercialisation, and entrepreneurship portfolio.

Key Responsibilities

• Provide executive and strategic support to the Vice-President (Research).
• Coordinate initiatives and activities across the University's research and innovation portfolio.
• Prepare briefings, reports, presentations, and other materials to support executive decision-making.
• Facilitate collaboration and follow-through among internal and external stakeholders.
• Support the planning and implementation of strategic projects and institutional priorities.
• Handle confidential and sensitive matters with professionalism and discretion.

Requirements

Applicants should hold a good bachelor's degree, preferably with a higher degree, and possess extensive experience in executive support, university administration, project coordination or related areas. A minimum of 10 years of relevant professional experience, including at least 5 years experience in a supervisory capacity, is required. Experience in coordinating research units and activities at the University's central administration level would be an advantage. Successful candidates should demonstrate:

• Exceptional organisational, coordination, and project management skills
• Outstanding written and verbal communication skills
• Strong analytical abilities with the ability to rapidly comprehend complex issues
• A proactive, resourceful approach to problem-solving, with sound judgement
• Excellent interpersonal skills and demonstrated expertise in stakeholder management
• A strong commitment to following through and driving actions to completion
• Professionalism, discretion, and integrity in managing confidential and sensitive matters
• The ability to operate independently in a fast-paced and dynamic setting

Applicants with less experience may be considered for appointment as Administrative Assistant I.

What We Offer

A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits. Housing benefits will be provided, where applicable, for appointees at the Assistant Registrar rank.