Senior Executive Assistant

Centre for Oncology and Immunology; Hong Kong; On-site; HKD 335,000 - 558,000; Full time

Job summary

Centre for Oncology and Immunology is seeking a Senior Executive Assistant to support senior management in a fast-paced research environment in Hong Kong Science and Technology Park. The role combines public relations, event planning, and administrative duties to ensure seamless operations.

You will manage digital communications, coordinate high-profile events, and handle confidential scheduling with discretion.

Qualifications

• Bachelor's degree in communications, marketing, public relations, or English studies.
• 3+ years of relevant experience in university/research centre setting with secretarial, content development and event management exposure.
• Excellent written and spoken English, strong communication, team player, organized and proactive.

Responsibilities

• Public relations/marketing duties including website updates, content creation, and social media management.
• Plan and execute events with logistics, coordination and on-site support.
• Administrative tasks including calendar management, travel arrangements, and confidential communications.

Skills

Excellent English communication

Team player

Organized

Education

Bachelor's degree in communications/marketing/public relations/English studies

Job description

Applications are invited for appointment as Senior Executive Assistant (Ref.: 104534), to commence as soon as possible, on a fixed-term basis, with the possibility of renewal subject to satisfactory performance and mutual agreement.

The Appointee is expected to:

1. Public Relations/ Marketing (40%)

• Maintain the Centre's official website by updating the content in a regular basis to ensure the site looks professional;
• Manage the Centre's social media channels (LinkedIn & Facebook) and maintain a regular posting schedule to build connections with the audience base;
• Implement digital marketing campaigns, including email marketing and social media advertising to raise the profile and enhance the reputation of the Centre;
• Compile and produce content for both online (social media platforms, websites) and offline communication materials for internal and external consumption;
• Collaborate closely with different research teams to develop engaging content related to the scientific activities of our researchers;
• Consolidate reports based on the PR activities of the year.

2. Event Planning (30%)

• Plan and execute a variety of company events, including symposium, seminar, external guest visits, etc;
• Provide a full range of support on event management, including organization, communication, logistics coordination among event teams, on-site assistance and catering;
• Assist to develop a range of event strategies to maximize the event's reach and drive attendance;
• Maintain positive relationships with industry sponsors and provide regular update to different stakeholders.

3. Administrative/ Secretarial Tasks (30%)

• Assist in a full spectrum of secretarial, administrative and clerical support to senior management whilst maintain confidentiality of sensitive information;
• Coordinate and schedule various operational meetings; maintain and coordinate senior management's calendar; prepare, record and disseminate calendar of events;
• Serve as a resource to communicate and collaborate with a variety of internal and external parties, including secretaries of senior management, government/ industry partners to exchange information, resolve issues or concerns and coordinate activities;
• Coordinate travel arrangements such as flight itineraries, hotel bookings, and accommodation for the management team as well as for special guests.

Qualifications and skills:

Applicants should possess a bachelor's degree in communications, marketing, public relations, English studies or a related field, preferably with more than 3 years of relevant experience in university/research centre setting with secretarial, content development and event management exposures. They should have an excellent command of written and spoken English and strong communication skills, team player, self-motivated, organized, detail-minded, hardworking, willing to learn new techniques, and able to work well in a multidisciplinary team. Prior experience in international communication across different cultures will be a merit.

The appointee shall work in Hong Kong Science and Technology Park.

A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits.

We are an equal opportunities employer and welcome applications from all qualified candidates.