Executive Officer/ Clerk I

The University of Hong Kong; Hong Kong; On-site; HKD 240,000 - 360,000; Full time

Job summary

The University of Hong Kong invites applications for an Executive Officer/ Clerk I in the LKS Faculty of Medicine. The appointee will support senior administrators, assist with special initiatives, and perform ad-hoc tasks on a two-year fixed-term contract with gratuity and retirement benefits.

A good degree, 3+ years of admin experience, and bilingual English/Chinese abilities are required. Applicants with lower qualifications may be considered for Clerk I.

Qualifications

• Bachelor’s degree and at least 3 years of solid administrative work experience.
• Excellent command of written and spoken English (IELTS 7.5+ or equivalent) and Chinese.
• Strong communications, organizational and problem-solving skills; IT proficiency.

Responsibilities

• Provide organizational and administrative support to senior administrators of the Faculty Office/Deanery/Schools/Departments.
• Assist with special initiatives and projects and perform ad-hoc tasks as assigned.
• Support on rotational basis; high discretion with confidential matters.

Skills

IELTS 7.5+ English proficiency

Chinese language proficiency

Strong communications

Organizational skills

Problem-solving skills

IT skills

Education

Bachelor's degree

Job description

Executive Officer/ Clerk I in the LKS Faculty of Medicine (Ref.: 537612) (to commence as soon as possible, on a two-year fixed-term basis with contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 10% of basic salary, with the possibility of renewal subject to funding availability and satisfactory performance)

Applicants should possess a good Bachelor’s degree, with at least 3 years’ solid administrative work experience, preferably in a tertiary institution. They should have a good command of written and spoken English (with an overall band score of 7.5 or above in IELTS; or equivalent) and Chinese; strong communications, organizational and problem-solving skills; as well as an appropriate level of IT skills. They are also expected to have the ability to prioritize multiple tasks efficiently to meet strict deadlines with minimal supervision; and a good sense of tact in dealing with sensitive and confidential issues, including discreet handling of personnel and confidential files.

The appointee will provide organizational and administrative support to senior administrators of the Faculty Office/Deanery/Schools/Departments in the relevant areas and/or on rotational basis, to assist with special initiatives and/or projects, and to perform ad-hoc tasks as assigned. Those with lower qualifications and/or less experience may be considered for appointment as Clerk I. Shortlisted candidates will be invited to attend a written test and an interview.Applicants who have responded to the previous advertisement (Ref: 536938) need not re-apply.

A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits.