Administrative Assistant I/II

The University of Hong Kong; Hong Kong; On-site; HKD 264,000 - 420,000; Full time

Job summary

The University of Hong Kong invites applications for an Administrative Assistant I/II in the HKU Northern Metropolis Office. Reporting to the Executive Director (Academic), the appointee will support the academic planning for NMUT development, coordinate projects with units, provide secretariat support, and help prepare submissions and reports.

The role requires a university degree and at least 10 years of administrative experience, excellent English and Chinese, strong IT and quantitative

Qualifications

• University degree and at least 10 years of solid administrative experience.
• Excellent command of written and spoken English and Chinese (Putonghua).
• Strong IT and quantitative skills; ability to analyze and project data.

Responsibilities

• Support academic planning for NMUT development and coordinate projects with units.
• Provide secretariat support to Committees and Task Forces.
• Conduct research, analyze reports and data for planning.
• Compile and project student intake and enrolment data for planning.
• Draft submissions, progress reports and discussion documents.
• Liaise with stakeholders to facilitate academic planning initiatives.
• Manage project timelines and coordinate progress, undertake other duties.

Skills

English

Chinese (Putonghua)

IT skills

Quantitative analysis

Project coordination

Data compilation

Education

Bachelor's degree

Job description

Administrative Assistant I/II in the HKU Northern Metropolis Office (Ref.: 537804)

About The HKU Northern Metropolis Office

With a view to consolidating our efforts in participating in the Northern Metropolis University Town initiative promulgated by the Government, The University of Hong Kong (HKU) has recently established the Northern Metropolis Office (NMO) to provide focused leadership and coordinated support for the University's strategic developments in the Northern Metropolis University Towns (NMUTs). The NMO is responsible for the planning, development and future operation of these initiatives through engagement with stakeholders within and outside of the University.

The Role

Reporting to the Executive Director (Academic), the appointee will:

• support the academic planning associated with the NMUT development;
• coordinate projects and initiatives in collaboration with academic and administrative units;
• provide secretariat support to Committees and Task Forces;
• conduct research as well as analyse reports and data to inform academic planning and policy development;
• compile, analyse and project student intake and enrolment data to support academic, resource and campus planning;
• draft submissions, progress reports, and discussion documents;
• liaise with various stakeholders to facilitate academic planning initiatives in the NMUTs;
• manage project timelines and coordinate progress; and
• undertake other duties as assigned.

Qualifications And Qualities

Applicants should have a good university degree with at least 10 years' solid administrative experience, preferably in higher education, with experience in university-wide academic or institutional planning being an advantage. They should have an excellent command of written and spoken English and Chinese (including Putonghua), and strong IT and quantitative skills. They should also have strong organizational and problem solving skills and proven ability in data compilation, analysis and projection for planning purposes. Effective communication and interpersonal skills, the ability to engage diverse stakeholders, demonstrated capacity to coordinate complex projects and work independently under pressure are required. Candidates with less experience may be considered for appointment as Administrative Assistant II.

What We Offer

The appointment will be made on a full-time fixed-term contract for two years, to commence as soon as possible with the possibility of renewal subject to satisfactory performance. A highly competitive salary commensurate with qualifications and experience will be offered, together with a contract-end gratuity and University contribution to a retirement benefits scheme at 15% of basic salary for Administrative Assistant I, or at 10% of basic salary for Administrative Assistant II. Other benefits include annual leave and medical benefits.

Applications will continue until November 15, 2026, or until the post is filled.

The University is an equal opportunities employer and is committed to equality, ethics, inclusivity, diversity and transparency.