Assistant Manager, Human Resources (Public Sector)

Taylor Coulter Limited; Hong Kong; On-site; HKD 300,000 - 420,000; Full time

Benefits offered by this job

Competitive salary

Benefits

Job summary

Taylor Coulter Limited in Hong Kong seeks an experienced administrative and secretarial professional to support the HR Division Head. You will act as a division coordinator, manage calendars, arrange travel, coordinate meetings and develop presentation materials.

The role requires 5+ years of relevant experience, strong English and Mandarin skills, and proficiency in MS Office and Chinese word processing. University degree is advantageous and you’ll contribute to governance and compliance

Qualifications

• Minimum 5 years hands-on work experience in HR or administrative duties at department level.
• Experience supporting senior management in an MNC or large company preferred.
• Strong attention to detail and ability to work under pressure.

Responsibilities

• Provide general administrative and secretarial support to the Division Head, including calendar management, scheduling, meetings, events, travel arrangements and reimbursement claims.
• Act as division coordinator, supporting cross‑team activities, events, meetings and business travel arrangements.
• Coordinate preparation of departmental reports, documents and presentation materials regularly.
• Support departmental procurement processes and vendor management as required.
• Collaborate with various teams and stakeholders to support HR committee meetings and maintain records.
• Assist in HR governance, compliance matters, and proper record keeping.
• Assist in reviewing HR policies, processes and documentation.
• Perform other tasks as assigned by supervisor or Division Head.

Skills

English & Mandarin

Education

Tertiary education / University degree

Tools

MS Office

Chinese Word Processing

Job description

• Competitive salary with others benefits
• Good communication skills in spoken English and Mandarin
• Minimum with 5 yrs relevant working experiences

About the role

This is an administrative and secretarial support role within the HR division of a public utility organisation focused on fostering innovation and technology development in Hong Kong. You will provide support to the Division Head and act as a division coordinator, managing administrative functions across the HR team.

Key responsibilities

• Provide general administrative and secretarial support to the Division Head, including managing calendar and scheduling, appointments, meetings, and events handling, travel arrangements, and reimbursement claims
• Act as the division coordinator, providing administrative support to the division, including cross-team activities, events, meetings and business travel arrangements
• Coordinate the preparation of departmental reports, documents and presentation materials on a regular basis
• Support departmental procurement process and vendor management as and when required
• Collaborate with various teams and stakeholders to support committee meetings related to HR items and maintain proper records of all related documents
• Assist to coordinate HR governance and compliance matters and ensure proper record keeping
• Assist in the review of HR policies, processes and various documentations
• Perform other tasks as duly assigned by supervisor or Division Head

About you

• Recognized tertiary education qualification or equivalent; a university degree would be an advantage
• Minimum 5 years' hands-on work experience, preferably in performing human resources or administrative duties at departmental level, supporting senior management in MNC or other sizable company
• Self-motivated, flexible, willing to learn and attention to details
• Able to work with a tight schedule and under pressure
• Mature, a good team player with excellent interpersonal skills
• Good command of spoken and written English and Chinese, including Putonghua
• Proficient in MS Office and Chinese Word Processing