Assistant Manager (Academy Administration) (Ref. No.: PMSA-AMAA-30/26)

Property Management Services Authority; Hong Kong Island; On-site; HKD 335,000 - 469,000; Full time

Job summary

Property Management Services Authority in Hong Kong seeks an Administration Manager (Site Based) to assist in planning and coordinating the establishment of its professional academy. You will help oversee day-to-day academy operations and contribute to the design of structured training programmes.

The role involves supporting the deployment of a new LMS, coordinating with government and professional bodies, and promoting academy events.

Qualifications

• A recognised university degree or equivalent qualification.
• 5+ years in training coordination, project management, or stakeholder engagement.
• Experience in regulatory bodies or public administration is desirable.
• Team player with strong problem-solving and interpersonal skills.
• English and Chinese proficiency; ability to work under pressure.

Responsibilities

• Assist in planning and coordinating the setup of the professional academy.
• Support day-to-day operations of the academy.
• Help design structured training programmes and assessments.
• Assist in LMS deployment, including UAT and system integration.
• Liaise with government departments and professional bodies.
• Support promotional events to raise the academy’s visibility.
• Prepare manuals, progress reports and admin documents.
• Support CPD scheme implementation for the property management sector.
• Undertake ad-hoc tasks as assigned.

Skills

Training coordination

Project management

Stakeholder engagement

Interpersonal skills

Education

University degree

Tools

LMS

Job description

Assist in planning and coordinating the setting up of the professional academy, including the execution of key implementation tasks;

Support in overseeing the day-to-day operations of the academy;

Support the design and development of structured training programmes and associated assessment tools;

Assist in the development and deployment of the new Learning Management System (LMS), including overseeing the user acceptance test (UAT), ensuring seamless integration with existing PMSA systems, and confirming the system meets operational and user requirements;

Assist in liaising and coordinating with external stakeholders, including government departments and professional organisations, to facilitate the establishment and operations of the academy;

Support the delivery of promotional events, such as launch ceremonies and industry briefings, to enhance the academy's visibility and reputation;

Prepare user guides, operational manuals, progress reports and other administrative documents as needed;

Support the ongoing implementation of the Continuing Professional Development (CPD) Scheme for the property management industry; and

Undertake ad-hoc tasks as assigned.

Requirements

A recognised university degree or equivalent qualification;

A minimum of 5 years relevant experience in training coordination, project management, stakeholder engagement, or related fields;

Experience in regulatory bodies, public administration, professional training institutions, or the property management sector will be desirable;

A good team player with a strong sense of responsibility, good interpersonal and problem-solving skills;

Positive, pragmatic and able to work under pressure;

Good command of written and spoken English and Chinese;

Familiarity with Hong Kong's tertiary education system, the Continuing Education Fund (CEF) application process, the Qualifications Framework, and its accreditation mechanism (including the roles of the Qualifications Register and HKCAAVQ) would be an advantage; and

Immediate availability is highly preferred.

Remuneration will be commensurate with qualifications and experience. Appointment will be on a one year fixed-term contract. Renewal of contract will be subject to operational needs of PMSA and performance of the candidate.

Candidates with less experience may be considered for appointment as Senior Officer. All information provided by applicants will be treated in strict confidence and used for recruitment purposes only. Information provided will be kept for 12 months and will be destroyed afterwards.

Administration Manager (Site Based Role)