AI-Driven Office & Events Manager

Finoverse Limited; Hong Kong; Hybrid; HKD 200,000 - 260,000; Full time

Job summary

Finoverse Limited is seeking a proactive Office Manager to oversee daily administration and end-to-end office resources in a dynamic startup environment in Hong Kong. You will handle expenses, front-of-house duties, travel bookings, and visa support for the team, while leveraging AI tools to streamline workflows.

You will plan staff activities, from monthly events to annual celebrations, and contribute to a collaborative, energetic culture.

Qualifications

• Bachelor's degree in Operations Management, Business Administration, or a related discipline, with 3+ years' experience in an office management or operations support role.
• Previous experience planning and organising staff activities or internal events (e.g. team building, birthday celebrations, milestone, celebration dinner or festive celebrations) is required.
• Comfortable using AI tools (e.g. ChatGPT, Claude) in daily work; hands-on experience using AI to improve admin workflows is a strong plus.
• Knowledge of general business software and an aptitude for learning new applications; proficient in Microsoft Office (Word & Excel).
• Strong verbal and written communication skills in English to communicate with multicultural and overseas colleagues.
• High level of efficiency, accuracy, and responsibility.
• Proactive, motivated, eager to learn, with strong attention to detail.
• Google Suite knowledge preferable.
• A passion for the innovation & tech industry is a plus.
• Working experience in startups / small teams is a big plus.
• Fluency in English, Cantonese, and Mandarin is preferable.

Responsibilities

• Manage daily office administration duties.
• Manage office resources end-to-end — ordering supplies, pantry snacks, wine, sundries, and onboarding equipment — to ensure efficient use of office resources.
• Handle expense and petty cash processing in a timely and accurate manner.
• Lead front-of-house operations: greet visitors, answer telephone calls, coordinate deliveries and courier services, and provide logistics support for incoming guests.
• Coordinate travel arrangements, air-ticket booking and hotel reservations, and visa applications for the team.
• Use AI tools in daily work — for correspondence, scheduling, expense tracking, and research — and help identify opportunities to automate and improve office processes.
• Plan and organise staff activities to build a strong team culture — including monthly team activities, birthday celebrations, Christmas party, company trip, company celebration events, annual dinner, and milestone celebrations (company milestones, festive occasions, and more).
• Take on ad-hoc tasks and projects as required.

Skills

Office management

Event planning

AI tools usage

Travel coordination

Expense management

Front-of-house operations

Multilingual communication

Microsoft Office

Google Suite

Startup experience

Education

Bachelor's degree in Operations Management, Business Administration, or related discipline

Tools

AI tools like ChatGPT/Claude

Microsoft Word

Excel

Google Suite

Travel booking tools

Job description

Finoverse Limited is seeking a proactive Office Manager to oversee daily administration and end-to-end office resources in a dynamic startup environment in Hong Kong. You will handle expenses, front-of-house duties, travel bookings, and visa support for the team, while leveraging AI tools to streamline workflows.

You will plan staff activities, from monthly events to annual celebrations, and contribute to a collaborative, energetic culture.