Office Manager

Finoverse Limited; Hong Kong; Hybrid; HKD 200,000 - 260,000; Full time

Job summary

Finoverse Limited is seeking a proactive Office Manager to oversee daily administration and end-to-end office resources in a dynamic startup environment in Hong Kong. You will handle expenses, front-of-house duties, travel bookings, and visa support for the team, while leveraging AI tools to streamline workflows.

You will plan staff activities, from monthly events to annual celebrations, and contribute to a collaborative, energetic culture.

Qualifications

• Bachelor's degree in Operations Management, Business Administration, or a related discipline, with 3+ years' experience in an office management or operations support role.
• Previous experience planning and organising staff activities or internal events (e.g. team building, birthday celebrations, milestone, celebration dinner or festive celebrations) is required.
• Comfortable using AI tools (e.g. ChatGPT, Claude) in daily work; hands-on experience using AI to improve admin workflows is a strong plus.
• Knowledge of general business software and an aptitude for learning new applications; proficient in Microsoft Office (Word & Excel).
• Strong verbal and written communication skills in English to communicate with multicultural and overseas colleagues.
• High level of efficiency, accuracy, and responsibility.
• Proactive, motivated, eager to learn, with strong attention to detail.
• Google Suite knowledge preferable.
• A passion for the innovation & tech industry is a plus.
• Working experience in startups / small teams is a big plus.
• Fluency in English, Cantonese, and Mandarin is preferable.

Responsibilities

• Manage daily office administration duties.
• Manage office resources end-to-end — ordering supplies, pantry snacks, wine, sundries, and onboarding equipment — to ensure efficient use of office resources.
• Handle expense and petty cash processing in a timely and accurate manner.
• Lead front-of-house operations: greet visitors, answer telephone calls, coordinate deliveries and courier services, and provide logistics support for incoming guests.
• Coordinate travel arrangements, air-ticket booking and hotel reservations, and visa applications for the team.
• Use AI tools in daily work — for correspondence, scheduling, expense tracking, and research — and help identify opportunities to automate and improve office processes.
• Plan and organise staff activities to build a strong team culture — including monthly team activities, birthday celebrations, Christmas party, company trip, company celebration events, annual dinner, and milestone celebrations (company milestones, festive occasions, and more).
• Take on ad-hoc tasks and projects as required.

Skills

Office management

Event planning

AI tools usage

Travel coordination

Expense management

Front-of-house operations

Multilingual communication

Microsoft Office

Google Suite

Startup experience

Education

Bachelor's degree in Operations Management, Business Administration, or related discipline

Tools

AI tools like ChatGPT/Claude

Microsoft Word

Excel

Google Suite

Travel booking tools

Job description

Manage daily office administration duties.

Manage office resources end-to-end — ordering supplies, pantry snacks, wine, sundries, and onboarding equipment — to ensure efficient use of office resources.

Handle expense and petty cash processing in a timely and accurate manner.

Lead front-of-house operations: greet visitors, answer telephone calls, coordinate deliveries and courier services, and provide logistics support for incoming guests.

Coordinate travel arrangements, air-ticket booking and hotel reservations, and visa applications for the team.

Use AI tools in daily work — for correspondence, scheduling, expense tracking, and research — and help identify opportunities to automate and improve office processes.

Plan and organise staff activities to build a strong team culture — including monthly team activities, birthday celebrations, Christmas party, company trip, company celebration events, annual dinner, and milestone celebrations (company milestones, festive occasions, and more).

Take on ad-hoc tasks and projects as required.

Who you are

Bachelor's degree in Operations Management, Business Administration, or a related discipline, with 3+ years' experience in an office management or operations support role.

Previous experience planning and organising staff activities or internal events (e.g. team building, birthday celebrations, milestone, celebration dinner or festive celebrations) is required.

Comfortable using AI tools (e.g. ChatGPT, Claude) in daily work; hands-on experience using AI to improve admin workflows is a strong plus.

Knowledge of general business software and an aptitude for learning new applications; proficient in Microsoft Office (Word & Excel).

Strong verbal and written communication skills in English to communicate with multicultural and overseas colleagues.

High level of efficiency, accuracy, and responsibility.

Proactive, motivated, eager to learn, with strong attention to detail.

Google Suite knowledge preferable.

A passion for the innovation & tech industry is a plus.

Working experience in startups / small teams is a big plus.

Fluency in English, Cantonese, and Mandarin is preferable.

Abilities we are looking for

Genuine interest in using AI and new technology to improve how work gets done.

Excellent organisational skills with the ability to juggle multiple priorities.

A resourceful problem‑solver who takes ownership of the office environment.

Discreet and trustworthy when handling confidential information.

A team player but also able to work independently.

Enjoy working in a fast‑paced environment.

Be able to work under pressure and always want to deliver beyond what is expected.

Finnovasia Limited

Hong Kong Island/ Marketing & Communications > Digital & Search Marketing/ Full time

About Finoverse

Finoverse is the largest global tech network, specialising in bringing people and experiences together that lead to transformative change.

Since 2015, Finoverse has spearheaded world‑class experiential FinTech and Web3 events, celebrated the voices of the next generation, and created a collaborative space valued by over 202,000 senior executives, founders, investors, and family offices from more than 130 countries, across Asia, the Middle East, and North America.

In 2025 the company launched Finoverse AI, the team behind Samantha, the AI community host that conducts assessments and in‑depth interviews on WhatsApp at scale. Finoverse has offices in Hong Kong and Shenzhen.

With offices in Hong Kong, Shenzhen and Dubai, Finoverse sparks conversations and connects professionals - from regulators to entrepreneurs, from big banks to start‑ups, from technology to traditional finance.

Why Join Us

Finoverse sits at a unique crossroads where generational wealth holders seek innovation and where builders seek strategic capital. Our team operates in an energetic, globally minded culture with daily exposure to top business leaders, family office principals, regulators, and pioneering founders. We want people who thrive at this intersection, bringing bold ideas, entrepreneurial energy, and a passion for shaping the future of finance and wealth.

Making a Positive Impact is in Our DNA

We innovate in what we do and who we are as individuals. Finoverse empowers and unites those who share the same core values as us to make positive contributions and instil transformative changes in our network and community.

Finoverse

Finoverse (formerly FINNOVASIA)

We are one of Asia's largest fintech communities, bridging the gap between traditional finance and the emerging world of fintech, Web3 and AI.

Finoverse provides world‑class experiential events featuring leaders from across the industry. Through our 60+ curated global conferences and events, such as Hong Kong Fintech Week, Bahamas Fintech Festival, and Kuala Lumpur Fintech Event, we connect over 70,000 senior‑level fintech professionals from 85+ countries. We innovate in what we do and who we are as individuals. We empower and unite those who share the same core values as us to make positive contributions and instill transformative changes in our community.

Finoverse (formerly FINNOVASIA)

We are one of Asia's largest fintech communities, bridging the gap between traditional finance and the emerging world of fintech, Web3 and AI.

Finoverse provides world‑class experiential events featuring leaders from across the industry. Through our 60+ curated global conferences and events, such as Hong Kong Fintech Week, Bahamas Fintech Festival, and Kuala Lumpur Fintech Event, we connect over 70,000 senior‑level fintech professionals from 85+ countries. We innovate in what we do and who we are as individuals. We empower and unite those who share the same core values as us to make positive contributions and instill transformative changes in our community.