AI-Driven Executive Secretary

Pathsight Limited; Hong Kong; On-site; HKD 180,000 - 240,000; Full time

Job summary

Pathsight Limited is seeking an all-round secretary to provide comprehensive administrative support to management and departments in Hong Kong. The role covers calendar management, meeting coordination, and preparation of materials, while ensuring smooth travel arrangements and expense processing.

The successful candidate will be tech-savvy, adept at integrating AI tools into daily workflows, and capable of handling additional ad-hoc tasks as needed.

Qualifications

• Bachelor’s degree is a MUST for Secretary.
• Higher Diploma or above required for Junior Secretary.
• Minimum 3 years’ secretarial or admin support experience.
• Proficient in MS Office and Chinese Word Processing.
• Tech-savvy with AI tool integration into daily workflows.
• Excellent written and spoken English and Chinese (Mandarin).

Responsibilities

• Provide all-round secretarial and daily clerical support to management and departments.
• Efficiently manage calendars and coordinate meetings.
• Prepare meeting materials and documents.
• Coordinate end-to-end business travel arrangements.
• Process staff expense reimbursements.
• Ad-hoc duties and special projects as assigned.
• Utilize AI tools and digital solutions to streamline operations.

Skills

Calendar management

Meeting coordination

Travel coordination

AI tools integration

Bilingual English/Chinese

Expense reimbursements

English proficiency

Chinese proficiency

Team support

Education

Bachelor's Degree

Higher Diploma

Tools

MS Office

Chinese Word Processing

Job description

Pathsight Limited is seeking an all-round secretary to provide comprehensive administrative support to management and departments in Hong Kong. The role covers calendar management, meeting coordination, and preparation of materials, while ensuring smooth travel arrangements and expense processing.

The successful candidate will be tech-savvy, adept at integrating AI tools into daily workflows, and capable of handling additional ad-hoc tasks as needed.