Administrative Officer

THP Dental; Hong Kong; On-site; HKD 201,000 - 312,000; Full time

Job summary

THP Dental is seeking an organised Administrative Officer to oversee admin across our Central and Repulse Bay clinics. You will support the General Manager and directors, manage licence renewals and regulatory docs, maintain staff records and coordinate directors' schedules.

You will liaise with suppliers and the Department of Health, keep filing systems tidy, monitor deadlines, and ensure smooth day-to-day operations. 3–5 years of experience and English/Cantonese fluency are essential.

Qualifications

• 3–5 years of relevant administrative experience.
• Proficient in Microsoft Office, especially Excel, Word and Outlook.
• Strong organisational skills, attention to detail and follow-up abilities.
• Able to work independently, manage multiple tasks and meet deadlines.
• Good written and verbal communication in English and Cantonese.
• Experience in healthcare or regulatory documentation is an advantage.

Responsibilities

• Oversee licence renewals, X-ray registrations and regulatory docs.
• Maintain staff records, including annual leave, overtime and attendance.
• Coordinate directors' appointments, meetings and schedules.
• Liaise with suppliers, contractors and the Department of Health as needed.
• Maintain organised filing systems and monitor deadlines.
• Provide admin support to the General Manager and directors.

Skills

Organisational skills

Attention to detail

Follow-up

Bilingual English/Cantonese

Tools

Excel

Word

Outlook

Microsoft Office

Job description

THP Dental is looking for an organised and proactive Administrative Officer to oversee administrative matters across our Central and Repulse Bay clinics. The role will provide administrative support to the General Manager and directors, manage licence renewals and regulatory documentation, maintain staff records, and coordinate directors' schedules.

Key Responsibilities

• Manage licence renewals, X-ray registrations and other regulatory documentation.
• Maintain staff records, including annual leave (AL), overtime and attendance.
• Coordinate directors' appointments, meetings and schedules.
• Liaise with suppliers, contractors and the Department of Health, where necessary.
• Maintain organised filing systems and monitor important deadlines.
• Provide administrative support to the General Manager and directors as required.

Requirements

• 3-5 years of relevant administrative experience.
• Proficient in Microsoft Office, particularly Excel, Word and Outlook.
• Strong organisational skills, attention to detail and follow-up skills.
• Able to work independently, manage multiple tasks and meet deadlines.
• Good written and verbal communication skills in English and Cantonese.
• Experience in healthcare or regulatory documentation is an advantage.