Dental Clinic Admin Lead: Licensing, Records & Scheduling

THP Dental; Hong Kong; On-site; HKD 201,000 - 312,000; Full time

Job summary

THP Dental is seeking an organised Administrative Officer to oversee admin across our Central and Repulse Bay clinics. You will support the General Manager and directors, manage licence renewals and regulatory docs, maintain staff records and coordinate directors' schedules.

You will liaise with suppliers and the Department of Health, keep filing systems tidy, monitor deadlines, and ensure smooth day-to-day operations. 3–5 years of experience and English/Cantonese fluency are essential.

Qualifications

• 3–5 years of relevant administrative experience.
• Proficient in Microsoft Office, especially Excel, Word and Outlook.
• Strong organisational skills, attention to detail and follow-up abilities.
• Able to work independently, manage multiple tasks and meet deadlines.
• Good written and verbal communication in English and Cantonese.
• Experience in healthcare or regulatory documentation is an advantage.

Responsibilities

• Oversee licence renewals, X-ray registrations and regulatory docs.
• Maintain staff records, including annual leave, overtime and attendance.
• Coordinate directors' appointments, meetings and schedules.
• Liaise with suppliers, contractors and the Department of Health as needed.
• Maintain organised filing systems and monitor deadlines.
• Provide admin support to the General Manager and directors.

Skills

Organisational skills

Attention to detail

Follow-up

Bilingual English/Cantonese

Tools

Excel

Word

Outlook

Microsoft Office

Job description

THP Dental is seeking an organised Administrative Officer to oversee admin across our Central and Repulse Bay clinics. You will support the General Manager and directors, manage licence renewals and regulatory docs, maintain staff records and coordinate directors' schedules.

You will liaise with suppliers and the Department of Health, keep filing systems tidy, monitor deadlines, and ensure smooth day-to-day operations. 3–5 years of experience and English/Cantonese fluency are essential.