HR & Administrative Coordinator — Payroll & Compliance

One Small Step; Hong Kong; On-site; HKD 201,000 - 312,000; Full time

Benefits offered by this job

Competitive pay

General holiday

Medical reimbursement

Maternity & paternity leave

Job summary

One Small Step, a premium Scandinavian-styled Children's Cafe in Hong Kong, seeks an Administrative Assistant to keep the business running behind the scenes. You will manage contracts, payroll input, leave records, supplier invoices, and licence renewals, ensuring deadlines and signatures are in place.

You will handle recruitment admin, onboarding new team members, and track leave and MPF submissions with the accounts team, while maintaining confidential staff information and company documents.

Qualifications

• Experienced in administration with two or more years in a similar role.
• Fluent in English and Traditional Chinese; written and spoken; Simplified Chinese an advantage.
• Methodical, working from checklists and calendars.
• Detail orientated with high accuracy and finish.
• Discreet and able to handle confidential staff and company information.
• Working knowledge of the Hong Kong Employment Ordinance and MPF requirements is an advantage.

Responsibilities

• Maintain personnel records: employment contracts, staff files, attendance, and leave balances.
• Prepare monthly payroll input and MPF submissions with accounts team.
• Handle recruitment administration: post vacancies, log applications, schedule interviews.
• Onboard new team members: contracts, handbook, uniforms, system access, first-day setup.
• Track statutory leave, annual leave, rest days, and medical reimbursement claims.
• Process supplier invoices, petty cash, and staff expense claims.
• Maintain company documents, licences, insurance policies, and renewal deadlines.
• Act as the link between management, accountant, and external service providers.
• Support day-to-day front-of-house and administrative duties.

Skills

Payroll management

HR administration

Attention to detail

Excel/Google Sheets

Communication skills

Bilingual English/Chinese

Tools

Excel

Google Sheets

Payroll system

Job description

One Small Step, a premium Scandinavian-styled Children's Cafe in Hong Kong, seeks an Administrative Assistant to keep the business running behind the scenes. You will manage contracts, payroll input, leave records, supplier invoices, and licence renewals, ensuring deadlines and signatures are in place.

You will handle recruitment admin, onboarding new team members, and track leave and MPF submissions with the accounts team, while maintaining confidential staff information and company documents.