Administrative Executive (Team Secretary)

Logistics and Supply Chain MultiTech R&D Centre Limited; Hong Kong; On-site; HKD 180,000 - 300,000; Full time

Benefits offered by this job

5-day work week

Group medical insurance

2-year renewable contract

Job summary

Logistics and Supply Chain MultiTech R&D Centre Limited is seeking an Administrative Executive (Team Secretary) to support R&D project vetting, progress reporting and procurement activities in a dynamic environment in Hong Kong.

You will manage secretarial tasks, assist with project documentation, and help coordinate IT services and inventory. A 5-day work week and group medical insurance accompany a 2-year renewable contract for the right candidate.

Qualifications

• Bachelor's degree or above in a relevant field.
• Demonstrated experience in project management or operations.
• Knowledge of using Microsoft 365, shared folders and office software.
• Excellent multitasking, prioritization and time management abilities.

Responsibilities

• Assist in scheduling and coordinating R&D Project Vetting and review meetings, including logistics and material preparation.
• Provide secretarial support for progress and final reports, change requests, and funding processes.
• Seek endorsement from company Chairman / ITC for progress / final report, audited account, evaluation report and related documents
• Update the project database on the Centre’s website.
• Handle and file project documents (e.g. project agreements, proposal, and related documents)
• General project administrative support
• Assist the Centre IT team in preparing, raising and managing the required procurement and payment processes for acquisition of IT services and equipment
• Assist the team in managing consistent inventory records and performing regular inventory accounting and disposal exercises
• Assist the team in organizing and filing of project documents and artifacts materials to facilitate the requirement of regular reporting and auditing requirement
• Help the Centre IT to arrange and monitor vendor onsite maintenance services

Skills

Microsoft 365

Multitasking

Time management

Communication skills

Team player

Education

Bachelor's degree

Job description

Administrative Executive (Team Secretary)

Logistics and Supply Chain MultiTech R&D Centre Limited (LSCM) is established with funding support from the Innovation and Technology Commission of the Hong Kong SAR Government. The Centre aims to strengthen collaborative applied research activities between the industry and research organizations.

For more information regarding the LSCM R&D Centre, please visit our web site: http://www.lscm.hk.

If you are looking for an opportunity where you can fully apply your experience and knowledge to contribute to the organization, it is a good chance for you to join us!

Due to expansion, we are seeking a high caliber professional to join our team!

Administrative Executive

Responsibilities:

• Assist in scheduling and coordinating R&D Project Vetting and review meetings, including logistics and material preparation.
• Provide secretarial support for progress and final reports, change requests, and funding processes.
• Seek endorsement from company Chairman / ITC for progress / final report, audited account, evaluation report and related documents
• Update the project database on the Centre’s website.
• Handle and file project documents (e.g. project agreements, proposal, and related documents)
• General project administrative support
• Assist the Centre IT team in preparing, raising and managing the required procurement and payment processes for acquisition of IT services and equipment
• Assist the team in managing consistent inventory records and performing regular inventory accounting and disposal exercises
• Assist the team in organizing and filing of project documents and artifacts materials to facilitate the requirement of regular reporting and auditing requirement
• Help the Centre IT to arrange and monitor vendor onsite maintenance services

Requirements:

• Bachelor's degree or above in a relevant field.
• Demonstrated experience in project management or operations.
• Knowledge of using Microsoft 365, shared folder and office software.
• Excellent multitasking, prioritization, and time management abilities.
• Reliable, punctual, patient, well-mannered, and detail oriented.
• A good team player with strong interpersonal and communication skills.

We offer attractive remuneration package, a 5-day work week, group medical insurance coverage and a 2-year renewable contract to the right candidate.

LSCM is an equal opportunity employer. We welcome applications from all qualified candidates and accept job applications in alternative formats to accommodate diverse needs. The most suitable candidate is selected irrespective of the applicant’s gender, age, marital status, religious or creed, race, nationality, disability and employment status.

All information received will be kept in strict confidence and will be treated only for employment-related purposes. We will retain the personal data of unsuccessful applicants for future recruitment purpose for a maximum period of 2 years.

Logistics and Supply Chain MultiTech R&D Centre (LSCM) was founded in 2006 with funding from the Innovation and Technology Fund of the Government of the Hong Kong Special Administrative Region. Since its inception, LSCM’s mission has been to foster the development of core competencies in logistics and supply chain related technologies in Hong Kong, and to facilitate the adoption of these technologies by industries in Hong Kong as well as Mainland China.

Central, Central and Western District, HK