R&D Project Administration Executive

Logistics and Supply Chain MultiTech R&D Centre Limited; Hong Kong; On-site; HKD 180,000 - 300,000; Full time

Benefits offered by this job

5-day work week

Group medical insurance

2-year renewable contract

Job summary

Logistics and Supply Chain MultiTech R&D Centre Limited is seeking an Administrative Executive (Team Secretary) to support R&D project vetting, progress reporting and procurement activities in a dynamic environment in Hong Kong.

You will manage secretarial tasks, assist with project documentation, and help coordinate IT services and inventory. A 5-day work week and group medical insurance accompany a 2-year renewable contract for the right candidate.

Qualifications

• Bachelor's degree or above in a relevant field.
• Demonstrated experience in project management or operations.
• Knowledge of using Microsoft 365, shared folders and office software.
• Excellent multitasking, prioritization and time management abilities.

Responsibilities

• Assist in scheduling and coordinating R&D Project Vetting and review meetings, including logistics and material preparation.
• Provide secretarial support for progress and final reports, change requests, and funding processes.
• Seek endorsement from company Chairman / ITC for progress / final report, audited account, evaluation report and related documents
• Update the project database on the Centre’s website.
• Handle and file project documents (e.g. project agreements, proposal, and related documents)
• General project administrative support
• Assist the Centre IT team in preparing, raising and managing the required procurement and payment processes for acquisition of IT services and equipment
• Assist the team in managing consistent inventory records and performing regular inventory accounting and disposal exercises
• Assist the team in organizing and filing of project documents and artifacts materials to facilitate the requirement of regular reporting and auditing requirement
• Help the Centre IT to arrange and monitor vendor onsite maintenance services

Skills

Microsoft 365

Multitasking

Time management

Communication skills

Team player

Education

Bachelor's degree

Job description

Logistics and Supply Chain MultiTech R&D Centre Limited is seeking an Administrative Executive (Team Secretary) to support R&D project vetting, progress reporting and procurement activities in a dynamic environment in Hong Kong.

You will manage secretarial tasks, assist with project documentation, and help coordinate IT services and inventory. A 5-day work week and group medical insurance accompany a 2-year renewable contract for the right candidate.