Administrative Executive / CS

R-PAC ACCESSORIES (SINGAPORE) PTE LTD; Hong Kong; On-site; HKD 219,000 - 308,000; Full time

Job summary

r-PAC Accessories (Singapore) Pte Ltd is seeking a dedicated Administrative Executive cum Customer Service to join our team on a full-time basis. Based in the Ang Mo Kio North-East Region, this role is integral to the smooth operation of our administrative functions.

You will provide essential support to ensure our office runs efficiently and that all administrative processes are executed with precision and professionalism.

Qualifications

• Experience as Administrative Assistant in a professional office environment.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office applications.
• Ability to work independently and in a team.
• Discretion with confidential information.
• Flexible and adaptable to changing priorities.
• Proactive customer service orientation.

Responsibilities

• Organize and maintain office documents and filing systems.
• Handle inbound and outbound correspondence and communications.
• Process and maintain sales reports and invoices.
• Coordinate office supplies and equipment requirements.
• Assist with data entry and database management.
• Provide reception support, telephone handling and visitor coordination.
• Liaise with internal departments and external vendors.

Skills

Organizational skills

Time management

Communication skills

Microsoft Office proficiency

Independent worker

Team collaboration

Tools

Microsoft Office Suite

Job description

r-PAC Accessories (Singapore) Pte Ltd is seeking a dedicated and organized Administrative Executive cum Customer Service to join our team on a full-time basis. Based in the Ang Mo Kio North-East Region, this role is integral to the smooth operation of our administrative functions. You will provide essential support to ensure our office runs efficiently and that all administrative processes are executed with precision and professionalism. This position offers the opportunity to work in a dynamic environment where your organizational skills and attention to detail will be valued and contribute directly to our company's success.

Key responsibilities

• Managing and organizing office documentation, records and filing systems to ensure information is readily accessible and properly maintained
• Handling incoming and outgoing correspondence, both written and electronic, ensuring timely and accurate communication
• Processing and maintaining sales reports, invoices and other financial documentation in accordance with company procedures
• Coordinating office supplies and equipment requirements, ensuring stocks are maintained at appropriate levels
• Assisting with data entry and database management, maintaining accuracy and confidentiality of sensitive information
• Performing general administrative duties including reception support, telephone management and visitor coordination
• Liaising with internal departments and external vendors to facilitate smooth office operations

What we're looking for

• Proven experience as an Administrative Assistant or in a similar administrative support role within a professional office environment
• Strong organizational and time-management skills with the ability to prioritize multiple tasks effectively
• Excellent communication skills, both written and verbal, with attention to detail and accuracy
• Proficiency in Microsoft Office applications including Word, Excel, PowerPoint and Outlook
• Demonstrated ability to work independently as well as collaboratively within a team setting
• Professional demeanor and discretion in handling confidential and sensitive information
• Flexibility and adaptability in responding to changing priorities and business needs
• A proactive approach to problem-solving with a strong customer service orientation
• Familiarity with office management systems and administrative procedures is desirable