Administrative Coordinator: Office Ops & Front Desk

Fides Solutions Limited; Hong Kong Island; On-site; HKD 201,000 - 268,000; Full time

Job summary

Fides Solutions Limited in Hong Kong is seeking an Administration Officer to support daily office operations, manage correspondence, coordinate meetings, and maintain accurate records.

The role requires strong organisational skills, fluency in English, and a proactive attitude; Cantonese/Mandarin is advantageous. You will work closely with teams and support reporting tasks under senior staff guidance.

Qualifications

• Strong organisational skills and the ability to prioritise multiple tasks.
• Excellent written and verbal English communication.
• Proficiency with MS Office Suite (Word, Excel, PowerPoint).
• Adaptable and capable of working independently or as part of a team.

Responsibilities

• Manage office correspondence (emails and mail).
• Schedule and coordinate meetings and conference rooms.
• Maintain accurate records and databases; ensure easy access to information.
• Assist with data entry and general administrative documentation.
• Assist with office supplies inventory and ordering.
• Coordinate office events and team activities.
• Greet visitors and manage reception duties professionally.
• Perform general administrative tasks and ad hoc duties.
• Prepare reports and presentations under senior staff guidance.

Skills

Strong organisational skills

Time management

Excellent communication in English

Independent and team worker

Education

Final-year or recent graduate

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Fides Solutions Limited in Hong Kong is seeking an Administration Officer to support daily office operations, manage correspondence, coordinate meetings, and maintain accurate records.

The role requires strong organisational skills, fluency in English, and a proactive attitude; Cantonese/Mandarin is advantageous. You will work closely with teams and support reporting tasks under senior staff guidance.