Administrative Assistant – Racing Lab & Office Support

The Hong Kong Jockey Club; Hong Kong; On-site; HKD 201,000 - 290,000; Full time

Job summary

The Hong Kong Jockey Club is seeking an Administrative Assistant to support the Racing Laboratory with general office tasks, record-keeping, and supply coordination. The role requires a proactive, organized individual who can handle multiple administrative duties in a busy environment.

You will maintain records, assist in stock control for drugs and lab supplies, liaise with suppliers, and provide secretarial support to managers.

Qualifications

• High Diploma or above in Business Administration or related discipline.
• Minimum of two years of relevant experience in administrative support.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
• Good command of written and spoken English and Chinese.

Responsibilities

• Provide general administrative and clerical support to Racing Laboratory.
• Maintain and update records, databases, filing systems, and office documentation.
• Assist in monitoring stock levels, replenishment and stock counts for drug inventory, office and laboratory supplies.
• Support purchasing activities and liaise with local and overseas suppliers.
• Coordinate with internal departments and external contractors on administrative, maintenance and facility-related matters.
• Provide administrative support for receiving incoming samples, prepare charge reports and invoices, and respond to general enquiries.
• Maintain staff-related administrative records, including leave records, duty rosters and training records.
• Provide secretarial support to managers and professional staff.
• Perform other administrative duties as assigned.

Skills

MS Office

Bilingual English Chinese

Education

High Diploma or above in Business Administration

Tools

Word

Excel

PowerPoint

Job description

The Hong Kong Jockey Club is seeking an Administrative Assistant to support the Racing Laboratory with general office tasks, record-keeping, and supply coordination. The role requires a proactive, organized individual who can handle multiple administrative duties in a busy environment.

You will maintain records, assist in stock control for drugs and lab supplies, liaise with suppliers, and provide secretarial support to managers.