Administrative Assistant

The Hong Kong Jockey Club; Hong Kong; On-site; HKD 201,000 - 290,000; Full time

Job summary

The Hong Kong Jockey Club is seeking an Administrative Assistant to support the Racing Laboratory with general office tasks, record-keeping, and supply coordination. The role requires a proactive, organized individual who can handle multiple administrative duties in a busy environment.

You will maintain records, assist in stock control for drugs and lab supplies, liaise with suppliers, and provide secretarial support to managers.

Qualifications

• High Diploma or above in Business Administration or related discipline.
• Minimum of two years of relevant experience in administrative support.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
• Good command of written and spoken English and Chinese.

Responsibilities

• Provide general administrative and clerical support to Racing Laboratory.
• Maintain and update records, databases, filing systems, and office documentation.
• Assist in monitoring stock levels, replenishment and stock counts for drug inventory, office and laboratory supplies.
• Support purchasing activities and liaise with local and overseas suppliers.
• Coordinate with internal departments and external contractors on administrative, maintenance and facility-related matters.
• Provide administrative support for receiving incoming samples, prepare charge reports and invoices, and respond to general enquiries.
• Maintain staff-related administrative records, including leave records, duty rosters and training records.
• Provide secretarial support to managers and professional staff.
• Perform other administrative duties as assigned.

Skills

MS Office

Bilingual English Chinese

Education

High Diploma or above in Business Administration

Tools

Word

Excel

PowerPoint

Job description

The Hong Kong Jockey Club

Founded in 1884, The Hong Kong Jockey Club（the Club）is a world-class racing club that acts continuously for the betterment of our society. The Club has a unique integrated business model, comprising racing and racecourse entertainment, a membership club, responsible sports wagering and lottery, and charities and community contribution. Through this model, the Club generates economic and social value for the community and supports the HKSAR Government in combatting illegal gambling.

The Division

The Racing Division is committed to managing all aspects of Hong Kong’s world-class sport of horse racing, covering the full value chain — from importation and training to racedays, equestrian, welfare, integrity, and international engagement. We’re shaping racing into a dynamic sporting, social, and entertainment experience.

The Job

• Provide general administrative and clerical support to Racing Laboratory.
• Maintain and update records, databases, filing systems, and office documentation.
• Assist in monitoring stock levels, replenishment and stock counts for drug inventory, office and laboratory supplies.
• Support purchasing activities and liaise with local and overseas suppliers.
• Coordinate with internal departments and external contractors on administrative, maintenance and facility-related matters.
• Provide administrative support for receiving incoming samples, prepare charge reports and invoices, and respond to general enquiries.
• Maintain staff-related administrative records, including leave records, duty rosters and training records.
• Provide secretarial support to managers and professional staff.
• Perform other administrative duties as assigned.

About You

• High Diploma or above in a relevant field such as Business Administration or a related discipline.
• A minimum of two years of relevant experience in administrative support or a similar role, preferably in a sizable organization.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint.
• Good command of written and spoken English and Chinese.
• Good organizational skills, attention to detail and a strong sense of responsibility.

We offer competitive salary and benefits packages, dynamic working environment and development opportunities.

Equal Opportunity and Inclusive Hiring

We are an equal opportunity employer and strive to create an inclusive workplace for all. Applicants from diverse backgrounds are welcomed to apply. If you have any special needs or require accommodations during the interview process, please e-mail us via [e-mail].

Personal data provided by job applicants will be used strictly in accordance with the Club's notice to employees and job applicants relating to the Personal Data (Privacy) Ordinance. A copy of which will be provided immediately upon request.