Administrative Assistant - Membership (5-Day Work)

The Hong Kong Institution of Engineers; Hong Kong; On-site; HKD 200,000 - 320,000; Full time

Job summary

The Hong Kong Institution of Engineers is seeking a Membership Administrator to handle all aspects of membership applications, including vetting and coordinating Professional Assessments. You will also support the membership database and provide secretarial assistance to committees and meetings.

Ideal candidates have secondary education or above with 1–2 years of experience, strong English/Chinese language skills (Putonghua preferred), and good Microsoft Office proficiency.

Qualifications

• Secondary education or above
• 1-2 years work experience preferable
• Proficiency in MS Office applications
• Hands-on experience with digital platform is an advantage
• Good command of written & spoken English and Chinese with proficiency in Putonghua
• Strong communication and interpersonal skills with a good telephone manner a must

Responsibilities

• Process all matters relating to membership applications including vetting applications
• Coordinate and arrange the Professional Assessment for membership applications
• Support and manage the membership database system
• Provide secretarial support to the Committees and meetings
• Assist in the development and implementation of new initiatives or projects of the Section

Skills

Strong communication

Interpersonal skills

Telephone manner

Detail oriented

Multitasking

Education

Secondary education or above

Tools

MS Office

Job description

To process all matters relating to membership applications including vetting applications, coordinating and arranging the Professional Assessment for membership applications

To support and manage the membership database system

To provide secretarial support to the Committees and meetings

To assist in the development and implementation of new initiatives or projects of the Section

Requirements

Secondary education or above with 1-2 years work experience preferable

Good command of written & spoken English and Chinese with proficiency in Putonghua

Strong communication and interpersonal skills with a good telephone manner a must

Well organised, detail-oriented with good multi-tasking skills

Self-motivated and able to work independently

Proficiency in MS Office applications

Hands-on experience with digital platform is an advantage

All information provided by applicants will be treated in strict confidence and used only for recruitment purpose. Only shortlisted candidates will be notified. All personal data of unsuccessful applicants will be destroyed after completion of the recruitment exercise.