Administrative Assistant - Global Asset Manager

Morgan Mckinley Limited; Hong Kong; On-site; HKD 201,000 - 268,000; Full time

Job summary

Morgan Mckinley Limited is seeking an experienced administrative assistant to support a fast-paced multinational financial institution. You will manage calendars, coordinate internal and client meetings, and handle calls and video conferences with professionalism.

Responsibilities include travel logistics (flights and accommodation), invoice and expense processing using Concur, and frontline support for external stakeholders.

Qualifications

• Experience supporting a team in a fast-paced multinational financial institution.
• Strong organisational skills and ability to prioritise tasks.
• Excellent communication and interpersonal skills with stakeholders at all levels.
• Proactive team player who can solve problems independently.
• Proficient with Microsoft Office, Outlook and related platforms.
• Fluent in English, Cantonese and Mandarin.
• Bachelor degree preferred.

Responsibilities

• Calendar management including coordination of internal and client meetings, calls, and video conferences.
• Travel logistics management including flights and accommodation bookings per policies.
• Invoice and expense processing including report preparation using Concur.
• Phone forwarding and handling external stakeholders' enquiries professionally.
• General administrative requests from the team.

Skills

Communication

Attention to detail

Team player

Problem solving

Prior admin support

Education

Bachelor degree

Tools

Microsoft Office

Outlook

Concur

Job description

• Extensive calendar management including coordination of internal and client meetings, calls, video conferences
• Travel logistics management including flights and accommodation bookings in accordance to the company policies
• Invoice and expense processing including report preparation using Concur
• Phone forwarding and handling external stakeholders' enquiries in a professional manner
• General administrative requests from the team

Requirements

• Prior team administrative support experience in a fast-paced multinational financial institution
• Good organisation skills with strong attention to detail and the ability to prioritise different tasks
• Excellent communication and interpersonal skills with internal and external stakeholders of all levels
• A strong team player who is willing to help out proactively if needed, with the ability to solve problems independently
• Sound computer skills including Microsoft Office, Outlook and technology platforms
• Fluency in written and verbal English, Cantonese and Mandarin
• Bachelor degree is preferred
• Immediate availability is preferred