Executive Assistant, Asset Management

CITIC Securities; Hong Kong; On-site; HKD 201,000 - 290,000; Full time

Job summary

CITICS Asset Management in Hong Kong is seeking an organized and proactive administrative professional to support a broad range of office matters for the department's senior management.

Responsibilities include travel and expense management, all OA administrative tasks, production of marketing and pitch materials, document approvals and processing, event support, and various filing, company secretarial and board-related duties.

Qualifications

• Degree holder; formal secretarial training an advantage.
• 3–6 years of relevant working experience.
• Independent, detail‑oriented, able to meet tight timelines.
• Strong sense of responsibility and self‑motivation.
• A team player with good communication and interpersonal skills.
• Good command of written and spoken English, Cantonese and Mandarin.
• Proficiency in MS Word, Excel, PowerPoint and Chinese word processing.

Responsibilities

• Provide general administrative support to the department.
• Make travel arrangements, bookings and approvals for department members.
• Manage expense, document and other departmental approvals.
• Assist with production of pitch and marketing materials (printing, binding etc).
• Prepare proposals, reports, presentations and other corresponding documents.
• Other miscellaneous matters (sending/couriering materials, managing business support issues, co-ordinate AM team events, etc)
• Handle ad-hoc duties assigned by the department head/ manager.

Skills

Administrative support

Organizational skills

Attention to detail

Team player

English-Cantonese-Mandarin comms

Education

Degree holder

Tools

MS Word

Excel

PowerPoint

Chinese word processing

Job description

This position will be responsible for supporting a broad range of administrative matters in CITICS Asset Management. Duties will include expense and travel management for departmental senior management; all OA administrative matters; production of marketing and pitch documentation and internal presentations and reports; documentation approval, execution and processing; some departmental event management; and various filing, company secretarial and board management matters.

Candidates for this position will need to be organized, versatile, detail-orientated, and be a good team player. The successful candidate will be a confident, proactive, have a problem-solving mentality and be willing and able to use their initiative.

This position is located in Hong Kong.

Key Areas of Responsibilities

• Provide general administrative support to the department
• Make travel arrangements, bookings and approvals for department members
• Manage expense, document and other departmental approvals
• Assist with production of pitch and marketing materials (printing, binding etc)
• Prepare proposals, reports, presentations and other corresponding documents
• Other miscellaneous matters (sending/couriering materials, managing business support issues, co- ordinate AM team events, etc)
• Handle ad-hoc duties assigned by the department head/ manager

Requirements

• Degree holder, formal secretarial training an advantage
• 3-6 years of relevant working experience
• Independent, attentive to detail, and able to meet tight timelines
• Strong sense of responsibility and self-motivation
• A team player with good communication and interpersonal skills
• Good command of written and spoken English, Cantonese and Mandarin
• Proficiency in MS Word, Excel, PowerPoint and Chinese word processing