Officer

Hong Kong Exchanges & Clearing Ltd; Hong Kong; On-site; HKD 201,000 - 290,000; Full time

Job summary

Hong Kong Exchanges & Clearing Ltd. is seeking an Administrative Assistant to support the Group Risk & Compliance Division and the Risk & Compliance Management Office.

You will coordinate meetings, manage departmental administration, and assist with procurement, onboarding and reporting, interacting with senior management and external partners. The role requires strong organizational and communication skills, attention to detail, and discretion in handling confidential information within a

Qualifications

• Diploma or degree in Business Administration or a related discipline.
• At least 3 years' relevant administrative or coordination experience.
• Strong service orientation with a proactive and professional approach to stakeholder support.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and stakeholder management skills.
• Proven ability to coordinate meetings involving senior executives and external stakeholders.
• Proficient in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint and Teams.
• Professional, proactive and able to handle confidential information with discretion.

Responsibilities

• Provides high-quality administrative support to the Head of Group Compliance and the Head of Risk and Compliance Management Office, together with their teams, in a professional and responsive manner.
• Maintains efficient and well-organized department operations.
• Act as the central coordination point for departmental administrative matters, projects, events and ad hoc assignments.
• Build strong working relationships with executive assistants, administrative teams and external counterparts, and liaise professionally to coordinate meetings and manage logistics.
• Manage and coordinate internal and external meetings, including meetings involving senior management and external stakeholders, by scheduling meetings, consolidating agendas and materials, and arranging related logistics.
• Provide administrative support across departmental systems, access management, procurement, expense processing and office administration.
• Coordinate staff onboarding/offboarding, equipment and asset management, and departmental reporting activities.
• Maintain departmental records and liaise with internal stakeholders and vendors to support the smooth operation of the Group Compliance function.

Skills

Strong communication

Organizational skills

Stakeholder management

Attention to detail

Multitasking

Education

Diploma/degree in Business Administration or related

Tools

Microsoft Office

Outlook

Excel

Word

PowerPoint

Teams

Job description

The Administrative Assistant is responsible for providing administrative, operational and coordination support to the Group Risk & Compliance Division, reporting to the Head of Group Compliance. This role serves as a central point of contact for Group Compliance’s departmental administration, ensuring the efficient coordination of meetings and the effective administration of departmental operations. In addition, the role will also support the Risk and Compliance Management Office (RCMO), where organization of risk related committees, key internal and external stakeholder meetings, and Risk & Compliance divisional activities will require assistance.

The successful candidate will possess strong organizational and interpersonal skills, with the ability to professionally coordinate meetings and interact effectively with senior management, executive assistants, internal stakeholders and external parties.

Job Duties:

Job Responsibilities

Department Administration

Provides high-quality administrative support to the Head of Group Compliance and the Head of Risk and Compliance Management Office, together with their teams, in a professional and responsive manner.

Maintains efficient and well-organized department operations.

Act as the central coordination point for departmental administrative matters, projects, events and ad hoc assignments.

Meeting Coordination

Build strong working relationships with executive assistants, administrative teams and external counterparts, and liaise professionally to coordinate meetings and manage logistics.

Manage and coordinate internal and external meetings, including meetings involving senior management and external stakeholders, by scheduling meetings, consolidating agendas and materials, and arranging related logistics and facilities.

Other Administrative & Operational Support

Provide administrative support across departmental systems, access management, procurement, expense processing and office administration.

Coordinate staff onboarding/offboarding, equipment and asset management, and departmental reporting activities.

Maintain departmental records and liaise with internal stakeholders and vendors to support the smooth operation of the Group Compliance function.

Requirements

Diploma or degree in Business Administration or a related discipline.

At least 3 years' relevant administrative or coordination experience.

Strong service orientation with a proactive and professional approach to stakeholder support.

Strong organizational and multitasking skills with attention to detail.

Excellent communication and stakeholder management skills.

Proven ability to coordinate meetings involving senior executives and external stakeholders.

Proficient in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint and Teams.

Professional, proactive and able to handle confidential information with discretion.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

HKEX is committed as an Equal Opportunity Employer. Diversity is one of our core values and we look to support, respect diverse perspectives, abilities, culture and experiences within our workplace.

HKEX is committed as an Equal Opportunity Employer. Diversity is one of our core values and we look to support, respect diverse perspectives, abilities, culture and experiences within our workplace.