Executive Assistant to Division Head — Admin & Projects

Hong Kong Exchanges and Clearing Limited (HKEX); Hong Kong; On-site; HKD 240,000 - 360,000; Full time

Job summary

Hong Kong Exchanges and Clearing Limited (HKEX) is seeking a capable secretary/administrator to provide comprehensive support to a division head. The role includes scheduling, reporting, procurement and team coordination to ensure smooth operations.

Key duties include calendar management, purchase coordination, HR-related tasks and preparation of reports and presentations. Excellent bilingual communication, attention to detail and organizational skills are essential.

Qualifications

• 3+ years of relevant administrative experience
• Well-organized with strong attention to detail
• Ability to prioritize tasks and meet deadlines
• Good interpersonal and communication skills
• Fluent in English and Chinese (written and spoken)

Responsibilities

• Provide secretarial and general administrative support for Operations to the division head
• Maintain departmental calendars, schedule appointments, meetings and conferences
• Manage departmental purchase requests, including preparing orders and submitting payments
• Assist with HR functions such as onboarding/offboarding, seating and logistics
• Prepare reports, presentations and documents as required
• Coordinate departmental projects including research, data collection and analysis
• Undertake special or ad hoc projects and other clerical tasks

Skills

MS Office

English & Chinese

Time management

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Job description

Hong Kong Exchanges and Clearing Limited (HKEX) is seeking a capable secretary/administrator to provide comprehensive support to a division head. The role includes scheduling, reporting, procurement and team coordination to ensure smooth operations.

Key duties include calendar management, purchase coordination, HR-related tasks and preparation of reports and presentations. Excellent bilingual communication, attention to detail and organizational skills are essential.