Officer

Hong Kong Exchanges and Clearing Limited (HKEX); Hong Kong; On-site; HKD 201,000 - 268,000; Full time

Job summary

HKEX, located at Exchange Square in Hong Kong, seeks a capable Administrative Assistant to support the Group Risk & Compliance Division. You will coordinate meetings, manage department operations, and assist in risk and compliance activities with professionalism and discretion.

You will liaise with senior executives, executive assistants and external stakeholders, ensuring timely logistics, accurate records and smooth onboarding/offboarding, while delivering reliable administrative support

Qualifications

• Diploma or degree in Business Administration or related discipline.
• At least 3 years’ administrative or coordination experience.
• Strong service orientation with a proactive and professional approach to stakeholder support.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and stakeholder management skills.
• Proven ability to coordinate meetings involving senior executives and external stakeholders.
• Proficient in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint and Teams.
• Professional, proactive and able to handle confidential information with discretion.

Responsibilities

• Provides high-quality administrative support to the Head of Group Compliance and the Head of Risk and Compliance Management Office, together with their teams, in a professional and responsive manner.
• Maintains efficient and well-organized department operations.
• Act as the central coordination point for departmental administrative matters, projects, events and ad hoc assignments.
• Build strong working relationships with executive assistants, administrative teams and external counterparts, and liaise professionally to coordinate meetings and manage logistics.
• Manage and coordinate internal and external meetings, including meetings involving senior management and external stakeholders, by scheduling meetings, consolidating agendas and materials, and arranging related logistics and facilities.
• Provide administrative support across departmental systems, access management, procurement, expense processing and office administration.
• Coordinate staff onboarding/offboarding, equipment and asset management, and departmental reporting activities.
• Maintain departmental records and liaise with internal stakeholders and vendors to support the smooth operation of the Group Compliance function.

Skills

Stakeholder management

Multitasking

Communication

Confidentiality

Organizational skills

Education

Diploma or degree in Business Administration or related

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

Job description

Company Introduction

We’re home to Asia’s most dynamic and vibrant capital markets.
Connecting capital, ideas, inspiration and innovation for deeper, more diverse and liquid global capital markets; providing greater choice and opportunity for our customers, each and every day.

HKEX is a purpose-driven company. Our commitment to the long-term development of our business and our markets is articulated in our purpose: “ToConnect,PromoteandProgressour Markets and the Communities they support for the prosperity of all.”

Job Summary

The Administrative Assistant is responsible for providing administrative, operational and coordination support to the Group Risk & Compliance Division, reporting to the Head of Group Compliance. This role serves as a central point of contact for Group Compliance’s departmental administration, ensuring the efficient coordination of meetings and the effective administration of departmental operations. In addition, the role will also support the Risk and Compliance Management Office (RCMO), where organization of risk related committees, key internal and external stakeholder meetings, and Risk & Compliance divisional activities will require assistance.

The successful candidate will possess strong organizational and interpersonal skills, with the ability to professionally coordinate meetings and interact effectively with senior management, executive assistants, internal stakeholders and external parties.

Job Duties

Job Responsibilities

Department Administration

• Provides high-quality administrative support to the Head of Group Compliance and the Head of Risk and Compliance Management Office, together with their teams, in a professional and responsive manner.
• Maintains efficient and well-organized department operations.
• Act as the central coordination point for departmental administrative matters, projects, events and ad hoc assignments.

Meeting Coordination

• Build strong working relationships with executive assistants, administrative teams and external counterparts, and liaise professionally to coordinate meetings and manage logistics.
• Manage and coordinate internal and external meetings, including meetings involving senior management and external stakeholders, by scheduling meetings, consolidating agendas and materials, and arranging related logistics and facilities.

Other Administrative & Operational Support

• Provide administrative support across departmental systems, access management, procurement, expense processing and office administration.
• Coordinate staff onboarding/offboarding, equipment and asset management, and departmental reporting activities.
• Maintain departmental records and liaise with internal stakeholders and vendors to support the smooth operation of the Group Compliance function.

Requirements

• Diploma or degree in Business Administration or a related discipline.
• At least 3 years’ relevant administrative or coordination experience.
• Strong service orientation with a proactive and professional approach to stakeholder support.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and stakeholder management skills.
• Proven ability to coordinate meetings involving senior executives and external stakeholders.
• Proficient in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint and Teams.
• Professional, proactive and able to handle confidential information with discretion.

HKEX is committed as an Equal Opportunity Employer. Diversity is one of our core values and we look to support, respect diverse perspectives, abilities, culture and experiences within our workplace.

Location

HKEX - Exchange Square

Shift

Standard - 40 Hours (Hong Kong SAR)

Scheduled Weekly Hours

40

Worker Type

Permanent