Administrative Assistant

Shanghai BSF Human Resources Co., Ltd; Hong Kong; On-site; HKD 210,000 - 312,000; Full time

Job summary

Shanghai BSF Human Resources Co., Ltd is seeking an Administrative Assistant in Hong Kong to anchor local office operations and establish localized management systems. You will bridge communications with headquarters while handling daily workflows, document management, and front-desk liaison.

The role requires a Bachelor's degree in Administration/HR or related fields and 1+ year of office experience. Fluency in Cantonese and Mandarin with strong English will support cross-border collaboration.

Qualifications

• Bachelor's degree in Administration, HR, or related fields.
• 1+ year of office administration experience.
• Fresh graduates encouraged to apply; localization experience a plus.

Responsibilities

• Oversee daily administrative workflows including facility maintenance, procurement, and vendor logistics.
• Handle data entry, filing, meeting minutes, and report drafting to standardize documents.
• Manage front desk inquiries, welcome visitors, and liaise with property management and local service providers.
• Assist with basic accounting tasks, expense reimbursements, and bank bookkeeping with HQ finance.
• Support field tasks, internal events, and other ad-hoc tasks from management.

Skills

Detail-oriented

Organized

Proactive

Strong communication

Cross-team coordination

Education

Bachelor's degree in Administration/HR or related fields

Tools

MS Office

Document management systems

Job description

Job brief

Our client is a premier digital infrastructure and data center EPC (Engineering, Procurement, and Construction) enterprise. With a powerful global project delivery footprint and an established domestic presence, they specialize in cutting-edge data center construction and intelligent system integration.To support the development of their Hong Kong business while elevate its administrative capabilities, they are looking for a proactive Administrative Assistant to anchor local office operations, establish localized management systems, and bridge communications with the headquarters.

Responsibilities

• Office Operations: Oversee daily administrative workflows, including facility maintenance, procurement, and vendor logistics to ensure a seamless workplace.
• Clerical and Document Management: Handle data entry, filing, meeting minutes, and report drafting to set up a standardized document management system.
• Front Desk and Liaison: Manage incoming inquiries, welcome visitors, and act as the primary contact for property management and local service providers.
• Financial Support: Assist with basic accounting tasks, expense reimbursements, and bank bookkeeping while aligning closely with the HQ finance team.
• Team Coordination: Support field tasks (bank runs, document submissions), internal event organization, and other ad-hoc tasks assigned by management.

Requirements

• Work Authorization: Must be legally authorized to work in Hong Kong without visa sponsorship.
• Education: Bachelor's degree or above (Administration, HR, or related fields preferred).
• Experience: 1+ year of office administration experience. Experience in new office setups or localization is a major plus! Outstanding fresh graduates are highly encouraged to apply.
• Language Skills: Fluent in Cantonese and Mandarin; professional working proficiency in written Chinese and daily office English.
• Core Competencies: Detail-oriented, organized, and highly proactive with strong communication and cross-team execution skills.