Business Assistant

Shanghai BSF Human Resources Co., Ltd; Hong Kong; On-site; HKD 167,000 - 234,000; Full time

Job summary

Shanghai BSF Human Resources Co., Ltd is assisting a leading digital infrastructure and data center EPC project in Hong Kong to hire a meticulous Business Assistant. You will support local contract administration, supplier coordination, and project settlements, ensuring compliance with HK regulations and cross-functional alignment.

The role requires 1–2 years in business support, a Bachelor's degree, Cantonese and Mandarin fluency with business English, and strong data validation and follow-up

Qualifications

• Legally authorized to work in Hong Kong without visa sponsorship.
• Bachelor's degree or above in a related field.
• 1–2 years in business assistance, project support, or sales administration; construction or data center exposure advantageous.

Responsibilities

• Contract Administration: draft/review local contracts with suppliers/subcontractors per HK regs.
• Vendor Coordination: liaise with local M&E subcontractors and suppliers; manage quotes and price checks.
• Financial and Project Settlement: verify progress docs, track invoices, process payments, AR follow-up.
• HQ Alignment: bridge HQ project teams with local HK finance/admin.
• Business Archiving: maintain traceable contract/quotation/payment voucher archives.

Skills

Meticulous data validation

Logical thinking

Cross-functional follow-up

Cantonese

Mandarin

Business English

Education

Bachelor's degree or above

Job description

Job brief

Our client is a highly reputable enterprise at the forefront of digital infrastructure construction and data center EPC services. Known for their robust cross-border compliance and mature project implementation, they are dynamically expanding their Hong Kong footprint. To support this growth, they are seeking a meticulous Business Assistant to drive local contract administration, supplier coordination, and project settlements.

Responsibilities

• Contract Administration: Assist in drafting and reviewing local business contracts with suppliers and subcontractors, ensuring absolute alignment with HK regulations and internal compliance.
• Vendor Coordination: Maintain active communication with local M&E subcontractors and material suppliers; manage quotation collection and price comparison analysis.
• Financial and Project Settlement: Verify project progress documents, track invoices, process payment applications, and follow up on accounts receivable.
• HQ Alignment: Act as the vital communication bridge between the HQ project teams and local HK finance/admin divisions.
• Business Archiving: Establish and maintain a traceable archive of contracts, quotations, and payment vouchers for strict audit readiness.

Requirements

• Work Authorization and Experience: Legally authorized to work in Hong Kong without visa sponsorship, with relevant experience in Hong Kong import/export trade operations.
• Education: Bachelor's degree or above (Business Management, Engineering Management, Finance, or related disciplines preferred).
• Experience: 1–2 years of experience in business assistance, project support, or sales administration. Background in construction, M＆E engineering, or the data center industry is a huge advantage. Enthusiastic fresh graduates are welcome!
• Language Skills: Fluent in Cantonese and Mandarin; professional business English proficiency for handling legal contracts and official documents.
• Core Competencies: Meticulous data validation skills, logical thinking, and strong cross-functional project follow-up capabilities.