Admin Specialist

Leadingnation; Hong Kong; On-site; HKD 260,000 - 460,000; Full time

Job summary

Leadingnation is seeking an Office Administrator in Hong Kong to manage leasing, renewals, and daily office administration. You will oversee access control, seating arrangements, and office supplies while coordinating with the headquarters to ensure a smooth workflow.

The role requires a Bachelor’s degree with at least 2 years in administration, fluency in Chinese and English, and strong MS Office skills. Overseas office experience is a plus.

Qualifications

• Bachelor’s degree or above in business/administration fields.
• At least 2 years of administration experience; overseas office experience preferred.
• Fluent in Chinese and English with strong communication skills.
• Proficient in Microsoft Office; basic budgeting and expense management skills.

Responsibilities

• Manage leasing, renewal, and ongoing administration of Hong Kong office.
• Coordinate access cards, office supplies, and seating arrangements.
• Support monthly/quarterly/annual financial closing data analysis and budgets.
• Provide administrative support between HQ and Hong Kong office; ensure smooth communication.

Education

Bachelor’s degree

Tools

Microsoft Office

Budgeting basics

Job description

Job Responsibilities

• Manage the leasing, renewal, contract signing, and ongoing administration of the Hong Kong office to ensure a stable and compliant working environment.
• Conduct monthly, quarterly, and annual financial closing data analysis, as well as manage quarterly budgets.
• Lead office seating arrangements, relocation planning, and day-to-day office maintenance to create an efficient and comfortable working environment.
• Coordinate employee access cards, access control management, and office supplies to ensure employees have the necessary resources to perform their work effectively.
• Manage company seals, including custody, usage records, and approval processes, ensuring compliance with company policies.
• Provide daily administrative support to the international business team, coordinating administrative and operational matters between the headquarters and Hong Kong office to ensure smooth communication, resource sharing, and a well-organized workplace.
• Support the implementation of corporate culture activities, including team-building budget management and employee benefit distribution.
• Handle administrative approvals related to employee onboarding and offboarding, as well as the issuance, collection, and tracking of IT equipment such as computers.
• Complete other tasks assigned by management efficiently and provide strong administrative support to the team.

Requirements

• Bachelor’s degree or above. A degree in Business Administration, Administrative Management, or a related field is preferred.
• At least 2 years of experience in administration or a related field. Experience managing overseas offices is preferred.
• Fluent in both Chinese and English, with strong written and verbal communication skills.
• Proficient in Microsoft Office with basic knowledge of financial budgeting and expense management.