Administrative Assistant

Mass Transit Railway; Hong Kong; On-site; HKD 223,000 - 290,000; Full time

Job summary

Mass Transit Railway in Hong Kong seeks an Administrative Assistant to join the Capital Works Business Unit. You will provide secretarial and clerical support, maintain records, perform data entry and reporting, coordinate meetings, and handle enquiries.

Fresh graduates or those with internship experience may be considered; a minimum of four years’ relevant experience is required. Strong MS Office skills and budgeting/scheduling system knowledge will help you boost efficiency with digital tools.

Qualifications

• Grade E/Level 2/ Attained or above in 5 subjects of HKCEE / HKDSE, including English and Chinese Languages.
• A minimum of 4 years' relevant experience.
• Meticulous and able to work independently.
• Hands-on experience in various software applications, such as budgeting/scheduling systems and Microsoft Office.
• Ability to leverage digital, data and AI-enabled solutions to enhance work efficiency.
• Knowledge of project management and document management systems is an advantage.

Responsibilities

• Provide secretarial support to the department and general clerical support, including maintaining documentation system and records, data entry, reporting, coordinating meetings, handling enquiries and performing other administrative duties as assigned
• Provide support for other ad-hoc projects as required

Skills

Secretarial support

Clerical skills

Data entry

Meeting coordination

Handling enquiries

Education

HKCEE/HKDSE with English & Chinese

Tools

Microsoft Office

Budgeting systems

Scheduling systems

Document management systems

Job description

Job Description - Administrative Assistant (Ref: 260000Z5) (260000Z5)

We are looking for aspiring and suitably qualified individuals to join our Capital Works Business Unit (CWBU), where we work with our stakeholders to create sustainable transport solutions for the community, and we care for our staff and provide a great place to work.

• Provide secretarial support to the department and general clerical support, including maintaining documentation system and records, data entry, reporting, coordinating meetings, handling enquiries and performing other administrative duties as assigned
• Provide support for other ad-hoc projects as required
  

Requirements

• Grade E / Level 2 / "Attained" or above in 5 subjects of HKCEE / HKDSE, including English and Chinese Languages
• A minimum of 4 years' relevant experience
• Meticulous and able to work independently
• Hands-on experience in various software applications, such as budgeting/scheduling systems and Microsoft Office
• Ability to leverage digital, data and AI-enabled solutions to enhance work efficiency
• Knowledge of project management and document management systems is an advantage

Remarks

• Appointment will be made on two-year renewable contract terms
• Fresh graduates with temporary or internship experience will also be considered