Administration Officer (District Security Services)

West Kowloon Cultural District Authority; Hong Kong; On-site; HKD 223,200 - 357,120; Full time

Job summary

West Kowloon Cultural District Authority seeks an enthusiastic administrator to support District Security Services. You will help develop procedures and manage administrative tasks across security systems, including CCTV, visitor management, and access control at multiple venues.

You will handle incident reporting, data management, and staff card operations, collaborating with colleagues at different levels. A Security Personnel Permit is preferred, and English/Chinese proficiency is required.

Qualifications

• Proficient in Microsoft Excel.
• Minimum 3 years of administrative or secretarial experience, preferably in security.
• Knowledge of facility or security management.
• Security Personnel Permit preferred.
• Good communication with staff at all levels and ability to compile management reports.

Responsibilities

• Assist in developing and implementing admin/operational procedures for District Security Services.
• Assist in admin, operation and management of operational tech for security systems (CCTV, visitor management, access control, etc.).
• Handle admin tasks including security data and incident reports, records keeping and filing.
• Support District Security Card Office operations: card issuance, photography, system usage, access rights communication.
• Perform other duties as assigned by the Authority.

Skills

Excel

Communication

English & Chinese

Education

High school diploma

Tertiary education preferred

Job description

The West Kowloon Cultural District Authority welcomes exceptional talent with a passion to realise the vision and mission of making the West Kowloon Cultural District a prime local and international destination for arts, culture and entertainment.

(This is a fixed-term contract position of 2-year with possibility for renewal subject to organisational needs and individual performance.)

You will be reporting to Manager, District Security Services and responsible for:

• assisting in the development and implementation of administrative and operational procedures for District Security Services;
• assisting in the administration, operation and management of operational technology for security such as People Counting System, Security Patrol Monitoring System, Visitor Management System, CCTV System and Security Access Control System installed in various venues in the Authority, including the related contract management, system maintenance planning, budget planning and document filing, etc.;
• handling administrative tasks, such as security and safety data and incident reports management, records keeping and filing;
• assisting in the operation of District Security Card Office, which processes and issues staff cards and access cards, including but not limited to, taking photographs, operating card management systems, communicating with staff on access rights and printing staff cards; and
• performing any other duties from time to time as reasonably assigned by the Authority.

You Should

• possess high school standard. Tertiary education will be advantage;
• have at least 3 years of administrative and/or secretarial experience, preferably in the security industry;
• have good knowledge of facility management or security management and preferably have obtained a Security Personnel Permit;
• be able to communicate and collaborate with personnel of different working levels;
• possess experience in compiling different types of management reports;
• have effective computer skills, in particular Excel; and
• be proficient in written and spoken English and Chinese.

11-08-2026

For more information, please visit https://www.westk.hk or contact:

Katie Chan /[phone]