Administration Assistant (Corporate Secretariat) (1-year contract)

Global Sports Jobs Limited; Hong Kong; On-site; HKD 279,000 - 424,000; Full time

Benefits offered by this job

Competitive benefits package

Dynamic working environment

Development opportunities

Job summary

Global Sports Jobs Limited in Hong Kong is seeking an administrative professional to support multiple departments within the Corporate Secretariat under Legal & Compliance. The role coordinates communications, manages logistics, and delivers professional secretarial assistance in line with Club policies and standards.

It also supports projects and events as required. The position involves clerical duties, filing systems, meeting administration, procurement assistance, travel arrangements, and

Qualifications

• Minimum of 2–5 years of relevant administrative experience.
• Tertiary education or higher diploma in Business Administration or related discipline.
• Experience in coordinating meetings and taking minutes.

Responsibilities

• Perform clerical duties such as typing, filing, emailing, and responding to calls.
• Set up and maintain efficient filing systems for physical and electronic records.
• Coordinate and arrange meetings, including preparing agendas and taking minutes.
• Assist with procurement processes and maintain records related to invoices and contracts.
• Provide logistical support for events and projects, including travel arrangements.
• Maintain collaborative relationships across departments.

Skills

Administrative support

Meeting coordination

Communication

Education

Tertiary education or higher diploma in Business Administration or related discipline

Job description

About the Role

The role provides administrative support across various departments to ensure the smooth and efficient operation of the administrative office. It sits within the Legal & Compliance Division's Corporate Secretariat Department, which is the focal point linking the Club's management and the Board of Stewards. The Legal & Compliance Division supports a full range of legal support and services on legal issues relating to the Club's business and operations. The job holder coordinates communication, manages logistics and delivers professional secretarial assistance in accordance with the Club's policies and standards. The role also supports projects and compliance functions and engages with stakeholders through various programmes and events.

Key Responsibilities

• Perform clerical duties such as typing, filing, copying, emailing, and responding to telephone calls and messages.
• Set up and maintain an efficient filing system for both physical and electronic records, ensuring timely updates and accessibility.
• Handle and prioritise all incoming and outgoing correspondence, including emails, letters, and memos, ensuring prompt and courteous responses.
• Coordinate and arrange meetings, including preparing agendas and taking minutes.
• Assist with procurement processes, including maintaining records related to invoices, contracts, and purchasing documentation.
• Provide logistical support for events and projects, including scheduling and coordinating travel arrangements.
• Maintain collaborative relationships across departments to facilitate smooth operations.
• Undertake other duties as assigned by Manager.

Required Experience & Qualifications

• Tertiary education or higher diploma in a relevant field such as Business Administration or a related discipline.
• Minimum of 2 to 5 years of relevant experience in administrative support or a similar role.

Preferred Skills

• Experience within sizable organisations is preferred.

Salary

• Competitive salary

Benefits & Perks

• Competitive benefits package
• Dynamic working environment
• Development opportunities