Company Secretarial Assistant / Officer

Private Advertiser; Hong Kong; On-site; HKD 134,000 - 201,000; Full time

Job summary

Private Advertiser in Hong Kong’s Central District is seeking a meticulous Company Secretarial Assistant/Officer to deliver comprehensive administrative and secretarial support to the Company Secretary and leadership team. This is a full-time role with responsibilities across governance and compliance.

You will coordinate board meetings, maintain registers, support director onboarding, and liaise with internal and external stakeholders to ensure smooth governance processes while handling filing

Qualifications

• Strong organisational and time management abilities are essential.
• Excellent communication and interpersonal skills for senior stakeholders.
• Proficient in Microsoft Office and quick to learn new systems.
• Knowledge of HK company law and governance practices is advantageous.

Responsibilities

• Organising and attending board and committee meetings, including agendas and minutes.
• Maintaining statutory registers and assisting with company filings and regulatory submissions.
• Onboarding and managing directors, coordinating inductions and director information.
• Liaising with internal and external stakeholders to support governance processes.
• Providing general administrative support and maintaining filing systems.

Skills

Organisational skills

Communication skills

Time management

Interpersonal skills

Problem solving

Tools

Microsoft Office

Job description

About the role

We being TCSP license holder are seeking a talented and detail-oriented Company Secretarial Assistant/Officer to join our team in Central District. As a full-time position, this role will be responsible for providing comprehensive administrative and secretarial support to the Company Secretary and the broader leadership team.

What you'll be doing

Organising and attending board and committee meetings, including preparing agendas, minutes and other relevant documents

Maintaining statutory registers and assisting with the preparation of company filings and regulatory submissions

Supporting the onboarding and management of directors, including coordinating induction programmes and managing director information

Liaising with internal and external stakeholders to ensure the smooth running of corporate governance processes

Providing general administrative support and ad hoc assignments, such as managing correspondence, scheduling appointments and maintaining electronic and physical filing systems

What we're looking for

Minimum 1-2 years' experience in a company secretarial or administrative support role, ideally within the financial services industry; fresh graduates will also be considered

Strong organisational and time management skills with the ability to prioritise tasks and work to tight deadlines

Excellent communication and interpersonal skills, with the confidence to interact with senior stakeholders

Proficient in using Microsoft Office suite, with the ability to quickly learn new systems and processes

A proactive approach to problem-solving and a keen eye for detail

Knowledge of Hong Kong company law and corporate governance best practices would be advantageous

Your application will include the following questions:

• Which of the following statements best describes your right to work in Hong Kong?
• What's your expected monthly basic salary?
• How many years' experience do you have as a company secretarial assistant?
• How many years' experience do you have in the financial services industry?
• Which of the following Microsoft Office products are you experienced with?
• Do you have secretarial experience?
• How would you rate your English language skills?