Admin Specialist

Metabit Technology LLC; Hong Kong; On-site; HKD 201,000 - 312,000; Full time

Job summary

Metabit Technology LLC in Hong Kong is seeking a detail-oriented Admin Specialist to support the HR and Admin Manager in establishing the new Hong Kong office and ensuring smooth daily operations. You will assist with onboarding, HR documentation, vendor liaison, interview coordination, and creating a welcoming, well-supported workplace through proactive organisation.

This hands-on role rewards initiative, meticulous record-keeping, and strong communication across English, Mandarin and

Qualifications

• Attention to detail and accuracy in administrative tasks.
• Strong organisation and discretion with confidential information.
• Excellent communication in English; bilingual in Mandarin/Cantonese preferred.
• Experience in office administration or HR support is a plus.

Responsibilities

• New-office setup, move-in logistics, vendor coordination and readiness checks.
• Manage daily office operations, supplies, couriers, meeting rooms and facilities maintenance.
• Procure and track purchases, invoices, asset records, and vendor documentation.
• Welcome visitors, support events, and assist with travel arrangements as needed.
• Coordinate onboarding, orientation, workspace readiness and access for new hires.
• Maintain HR records, enrolment forms and follow-ups with vendors and providers.

Skills

Attention to detail

Organisation

Discretion

English

Mandarin

Cantonese

Microsoft Office

Tools

Microsoft Word

Microsoft Excel

Outlook

Digital filing tools

Job description

We are looking for a detail-oriented and proactive Admin Specialist to support our HR and Admin Manager (HK) in setting up our new Hong Kong office and keeping daily operations running smoothly. Alongside office administration, you will assist with onboarding, HR documentation, relavant vendor liaison and interview coordination. This hands-on role is ideal for someone who enjoys organising, follows through on tasks and takes pride in creating a welcoming, well-supported workplace.

Key Responsibilities | Administration

New-office setup. Assist with move-in deliveries, furnitures, equipments setup, vendor coordination and readiness checklists.

Daily office operations. Manage supplies, pantry replenishment, couriers and meeting-room arrangements; coordinate cleaning, maintenance and repairs with suppliers and building management.

Purchasing and records. Obtain quotations, track orders, check invoices against orders and deliveries, and prepare supporting documents for approval. Maintain accurate asset, access-card and vendor records.

• Workplace support. Welcome visitors, handle routine office requests and assist with company events, team building and business-travel arrangements when needed.

Key Responsibilities | HR Coordination

Onboarding coordination. Collect new-joiner documents, track onboarding checklists and coordinate orientation schedules, workspace readiness, equipment and access arrangements with relevant teams.

HR documentation. Prepare routine HR documents using approved templates, maintain employee records and follow up on outstanding forms and acknowledgements with care and confidentiality.

HR administration support. Assist with enrolment, employee information updates and leaver documentation; liaise with provider on required information and submission follow-ups under the Manager’s guidance.

HR vendor liaison. Coordinate routine enquiries, documents, appointments and invoice follow-ups with benefits providers and other HR service vendors as required.

Interview coordination and hosting. Schedule interviews, send invitations and candidate instructions, arrange rooms or video links, welcome candidates and coordinate with interviewers to ensure a smooth experience.

Employee lifecycle support. Assist with offboarding checklists, equipment and access-card returns, and administrative follow-ups; support other HR and office-admin tasks assigned by the Manager.

What You’ll Bring

Attention to detail. Maintain accurate trackers and follow tasks through to completion.

Organisation and discretion. Prioritise requests, communicate progress clearly and handle employee and candidate information confidentially.

Communication and digital skills. Good spoken English, Mandarin and Cantonese; written English and Chinese; confidence using Word, Excel, Outlook and digital filing tools.

A helpful, proactive approach. Previous office-administration or HR-support experience is a plus; strong organisation skills and a willingness to learn.