Admin & Facilities Operations Manager

KOS International Limited; Hong Kong; On-site; HKD 420,000 - 500,000; Full time

Job summary

KOS International Limited invites applications for an Assistant Admin Manager to oversee the full spectrum of office administration, facilities, and governance in Hong Kong. You will manage procurement, vendor contracts, cost control, and coordinate with senior management on strategic projects, while ensuring compliance and smooth daily operations.

The role requires a Bachelor's degree in Business Administration and at least five years of relevant experience, with strong English, Mandarin, and

Qualifications

• Bachelor degree in Business Administration or related discipline
• Minimum 5 years' office administration experience
• Ability to review vendor agreements and contracts
• Proficient in Microsoft Office; English, Mandarin and Cantonese

Responsibilities

• Oversee the full spectrum of office administration functions, ensuring smooth daily operations and a well-maintained working environment
• Manage office facilities, workplace maintenance, space planning, and health and safety initiatives with internal and external stakeholders
• Oversee procurement activities, including vendor sourcing, evaluation, contract negotiation, and purchasing of office supplies, equipment, and services
• Administer vendor contracts and service agreements, including review, renewal, and performance monitoring; interpret contractual terms and identify risks
• Build relationships with external service providers, ensuring service standards and compliance
• Develop/administer administrative policies, procedures and best practices to improve efficiency and governance
• Support departmental budgets, monitor expenditures and cost optimization while maintaining quality and continuity
• Provide administrative and operational support to senior management, including reporting and planning for strategic projects

Skills

Negotiation

Stakeholder management

Communication

Organizational skills

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

KOS International Limited invites applications for an Assistant Admin Manager to oversee the full spectrum of office administration, facilities, and governance in Hong Kong. You will manage procurement, vendor contracts, cost control, and coordinate with senior management on strategic projects, while ensuring compliance and smooth daily operations.

The role requires a Bachelor's degree in Business Administration and at least five years of relevant experience, with strong English, Mandarin, and